Legal Secretary

Keen to become part of a truly global, collaborative team of professionals? Your journey begins here. As a Legal Secretary, you will provide administrative support to attorneys and legal professionals while ensuring the smooth day-to-day operation of the office.

Key Responsibilities

Manage calendars, appointments, and meeting schedules. Prepare, format presentations and reports for internal and external use, including practice group updates, client pitches, and management reports. Process billing, invoicing, and client fee statements accurately and in a timely manner. Manage reimbursement claims, including collection of receipts, preparation of expense reports, and coordination with the finance team for approval and payment.

Perform general administrative duties as assigned. Conduct conflict checks for new clients and matters in accordance with firm procedures. Handle incoming calls, emails, and client inquiries professionally. Organize and maintain digital and physical filing systems. Coordinate meetings, travel arrangements, and conference bookings.

Maintain confidentiality of sensitive legal and client information.

Requirements

Diploma or Bachelor’s degree in business administration, Office Management, or a related field. 0–2 years of administrative or secretarial experience (fresh graduates are encouraged to apply). Excellent written and verbal communication skills. Strong organizational and time-management abilities. Proficiency in Microsoft Office (Word, Excel, Outlook, and PowerPoint).

High level of professionalism, integrity, and attention to detail. Ability to multitask and work efficiently under deadlines. Strong interpersonal and customer service skills. Prior experience in a legal or professional services environment is an advantage but not required. #LI-WS