Internal Communications Specialist

Overview

Executes strategic communication plans that inform, engage, and connect the campus community. Serves as a bridge between the Communications and Marketing department and various campus partners. Ensures that institutional priorities, campus stories, and visual content are seamlessly aligned to foster a well-informed community.

Responsibilities

& Qualifications Coordinates, plans, and distributes content across primary internal communication channels (e.g., Mac Daily, internal announcements, and digital signage) in collaboration with the Communications & Marketing team. Acts as a strategic advisor to campus partners on best practices for reaching internal audiences effectively.

Manages and maintains the college events calendar, collaborating with departments across campus to ensure timely, accurate, and engaging promotion of upcoming activities to the internal community. Assists with the production of the daily campus internal newsletter, the Mac Daily. Participates actively in team brainstorming sessions to align internal messaging with broader marketing and external relations efforts.

Serves as the primary point of contact for campus partners requesting photography and visual content support related to campus events and student life. Manages the intake, vetting, and scheduling process for campus photo shoots, ensuring alignment with overarching communication goals and strategic priorities. Manages permissions (including talent and location releases) prior to handing shoots off to the creative team if required.

Assists with loading files into Macalester’s digital asset management system when needed. Supports the AVP of Communications and Marketing with administrative duties. Supports with projects assigned by the AVP of Communications and Marketing. Serves on committees (as assigned) as department liaison. Monitors departmental email inbox.

Other duties as assigned Other Responsibilities: Completes other responsibilities as assigned. Participates as an active member of the team. Participates in department and college activities and supports implementation of shared goals and initiatives. Provides backup support to other members of the team. Required Qualifications: Minimum of 3 years of experience in communications, public relations, internal relations, or a closely related field.

Experience collaborating with creative teams (designers, videographers, photographers) to guide visual content creation. Exceptional writing, editing, and storytelling skills, with the ability to tailor messaging to diverse audiences. Strong project management and organizational skills with a demonstrated ability to coordinate schedules and logistics across multiple stakeholders.

Proven experience managing internal communication channels or newsletters within a complex organization (higher education environment preferred).

Compensation

$56,486.00-$59,054.00 Annually Union: MAPE Benefits At Macalester, we are proud to offer excellent comprehensive employee benefits. Here are some highlights: 10% employer contributions to the retirement plan. Outstanding vacation and sick time packages, plus an additional 10 holidays. Competitive health, dental, vision, and life & disability insurance Generous employer contribution to Health Savings Account.

Tuition assistance which pays between 75% - 90% of eligible tuition for employee dependents at select institutions. Free primary care for most services through Nice Healthcare when enrolled in a Macalester health plan. Access to the athletics fitness facility, wellness coaching, and activities. These are just some of the great benefits Macalester has to offer!

To see our full benefits packages and options, please visit our Benefits Page Bargaining units may have slightly different benefits negotiated in their contracts. Please see applicable contracts for more details. Satisfactory completion of a criminal background check is a condition of employment. Application Guidelines For best consideration, please submit your required cover letter and resume through the Macalester Employment Opportunities webpage by September 7th.

No applications will be received after this date. Careers website: https://www.macalester.edu/human-resources/jobs/ Jaclyn Howard Talent Acquisition Manager jhoward3@macalester.edu Macalester College does not discriminate on the grounds of sex, gender identity, race, color, national origin, age, religion, creed, disability, marital status, familial status, pregnancy, genetic information, membership or activity in a local human rights commission, veteran status, sexual orientation, status with regard to public assistance, or other categories protected by law.

For additional information, see Macalester College's full Notice of Nondiscrimination .