Facilities Administrator

Job Details: Job Location: Mission Support Center

• Atlanta, GA, Position Type: Full Time, Salary Range: $49000.00 - $55000.00Salary, Job Shift: Day, Job Category: Nonprofit
• Social Services, Do you feel called to serve in a Christian Ministry? Do you want to serve where you make a difference in the lives of others? Are you looking for a life-changing work experience? If so, consider joining us at the Atlanta Mission, where we provide life-transforming experiences for everyone that joins our team: employees, clients, donors, and volunteers. We serve over 1000 men, women, and children every day by providing food, shelter, clothing, counseling, vocational and spiritual guidance. We get to experience and witness radical life transformations. The Facilities Administrator plays a critical role in helping Atlanta Mission’s campuses and operations remain safe, responsive, organized, and well-supported. This is an administrative and operational coordination role with primary responsibility for Facilities administration, fleet operations, safety program coordination, project tracking, purchasing, documentation, and follow-through on operational priorities. Working closely with the Director of Engineering, Facilities team, Infrastructure leadership, campus leaders, Security, vendors, and other partners, this position maintains the schedules, systems, information, and communications necessary to keep work moving. The Facilities Administrator serves as a central point of coordination, identifies overdue or emerging needs, supports consistent safety practices, and helps teams deliver a positive experience for staff and the men, women, and children Atlanta Mission serves. The role is primarily administrative and coordination-focused. Campus walkthroughs and field visits areexpected for inspections, assessment, communication, and project follow-up. Facilities Operations and Campus Support Administer the facilities work-order system, including intake, categorization, prioritization support, assignment coordination, tracking, and follow-up through completion. Monitor open, aging, and overdue work orders; coordinate with Facilities personnel and campus leaders to resolve issues or escalate obstacles. Coordinate after-hours and urgent facility requests by notifying appropriate staff and vendors in accordance with established procedures. Conduct routine campus walkthroughs to document building conditions, identify operational and safety concerns, and initiate corrective-action requests; refer technical repairs to qualified personnel. Keep campus leaders informed of service disruptions, work-order status, project activity, and expected next steps. Coordinate preventive-maintenance schedules, vendor service visits, asset records, and related documentation with the Facilities team. Project Coordination and Management Maintain centralized project trackers for facilities and assigned cross-functional Infrastructure initiatives, including milestones, assigned owners, budgets, dependencies, risks, and next steps. Coordinate vendor walkthroughs, quotations, project schedules, site access, purchasing documentation, and stakeholder communications. Prepare concise project status summaries; flag schedule slippage, unmade decisions, scope changes, and budget concerns for escalation. Track commitments and expenditures against approved capital and operating budgets in partnership with project owners and Finance. Coordinate project closeout documentation, punch lists, warranties, final invoices, and handoff of operational records. Support maintenance of asset inventories, equipment lifecycle data, replacement priorities, and multi-year capital stewardship plans; technical scope and approval authority remain with the Director of Engineering and project owners. Safety, Emergency Preparedness and Compliance In collaboration with the Director of Engineering and organizational leadership: Coordinate the organization-wide calendar for campus safety inspections, required testing, emergency drills, training, and recurring reviews in partnership with designated program owners. Maintain standardized inspection checklists, safety records, emergency plan versions, and a centralized log of identified findings, corrective actions, owners, and due dates. Schedule and document campus safety walkthroughs and drills; capture participation, findings, and lessons learned and follow up on assigned actions through closure. Coordinate Safety Council meeting logistics, agendas, minutes, action items, and progress reporting. Maintain inspection and certification records for emergency equipment and life-safety systems, including AEDs, first-aid supplies, and other items as assigned; coordinate services with qualified vendors. Support incident and near-miss reporting administration, documentation, and trend summaries in collaboration with Security, HR, and campus leaders. Track recommendations from security assessments, insurer inspections, audits, and other safety reviews; escalate significant or overdue risks to the responsible leader. Coordinate updates to emergency preparedness materials and support distribution and training logistics. Policy approvals, technical safety determinations, and incident investigations remain with designated accountable leaders. Fleet Administration Coordinate day-to-day administration of Atlanta Mission's organizational fleet, including preventive maintenance, repairs, inspections, vehicle assignments, mileage, keys, and gas cards. Organize and provide onboarding and training for new Atlanta Mission drivers, including vehicle-use expectations, safety requirements, organizational policies, and use of fleet technology. Monitor driver safety, performance, and vehicle-use data through the fleet telematics system; identify trends or unsafe driving behaviors; and coordinate appropriate coaching, follow-up, or retraining with drivers and their supervisors. Maintain the Atlanta Mission Approved Driver List and DOT-Certified Driver List, ensuring required records and documentation remain current. Track driver certifications, insurance documentation, vehicle registrations, inspections, and other compliance requirements. Coordinate DOT physical appointments and other required driver certifications. Coordinate box-truck scheduling and logistics with campus teams. Track fleet expenses and budget performance and provide regular reporting to the Director of Engineering. Maintain accurate fleet records and identify recurring maintenance, cost, utilization, safety, or compliance concerns for leadership review. Coordinate with vendors and Facilities leadership to ensure vehicles receive required preventive maintenance and repairs in a timely manner. Purchasing, Budgeting and Administrative Support Coordinate purchasing and inventory of approved facilities and residential-living supplies within established budget parameters. Process and code invoices accurately and timely and maintain purchase logs and supporting documentation. Track departmental expenses against budget and provide routine reporting to the Director of Engineering. Assist with tracking capital project expenditures and commitments against approved project budgets. Maintain organized documentation for vendors, contracts, utilities, inspections, certifications, warranties, proposals, and other facilities-related records. Coordinate administrative needs for departmental meetings, including scheduling, agendas, documentation, and follow-up on assigned action items. Partner with campus and residential-living teams to identify recurring operational needs and coordinate practical solutions. Assist the Director of Engineering with vendor proposals, purchasing documentation, and other administrative needs related to Facilities operations. Infrastructure Team Coordination and Reporting Provide designated administrative and project coordination support across Facilities, IT, Systems, and Thrift, as prioritized by Infrastructure leadership. Coordinate Infrastructure team meeting logistics, agendas, notes, action-item registers, and follow-up communications. Maintain shared operational calendars, project lists, procedure libraries, templates, and key departmental documentation. Coordinate cross-functional operational initiatives, including facilities/technology readiness for campus changes, store improvements, or new processes, with the responsible functional owners. Support administrative onboarding coordination (for example, equipment, access, workspace, and readiness checklists) in partnership with HR, IT, and hiring managers. Identify recurring coordination gaps and recommend process improvements that reduce delays, duplicate work, and unclear ownership. Collaboration and Accountability Serve as a reliable point of coordination among Facilities, other Infrastructure teams, campus leadership, vendors, and contractors. Communicate proactively regarding priorities, deadlines, outstanding requests, and the status of assigned work. Follow through on assigned deliverables and escalate conflicts, risks, and resource constraints promptly. Balance predictable administrative responsibilities with urgent campus needs and longer-term improvement initiatives.

Qualifications

You will uphold the following Christ-Centered values: Humbly Serve: You strive to live, Love and Lead like Jesus Faithfully Steward: You honor and wisely use the time, talent and treasures that God has provided Courageously Innovate: You are driven towards excellence, you continuously learn, adapt and improve Joyfully Celebrate: You intentionally appreciate and recognize all that God is doing in and through all the stakeholders of Atlanta Mission.

Strength in Unity: You embrace God’s desire for oneness and kingdom-focused unity. Position Requirements: Minimum of two years of experience in facilities administration, facilities coordination, operations, property management, fleet administration, or a related field. Demonstrated ability to manage multiple priorities, deadlines, projects, and stakeholders simultaneously.

Strong organizational skills with exceptional attention to detail and follow-through. Strong written and verbal communication skills and the ability to communicate effectively across multiple levels of the organization. Experience maintaining records, tracking budgets or expenses, and coordinating vendors or service providers.

Ability to analyze operational information, identify recurring issues, and recommend practical solutions. Proficiency with Microsoft Word, Excel, Outlook, and other business systems. Ability to travel regularly between Atlanta Mission campuses and respond to urgent Certification Or License Requirements: Valid driver's license and ability to meet Atlanta Mission's driving requirements.

OSHA, CPR/AED, fleet, facilities, or related safety certifications preferred but not required. Physical Requirements: Ability to perform work in both office and facility environments, including sitting, standing, walking, and conducting campus walkthroughs. Ability to regularly operate a computer and other standard office equipment.

Ability to navigate facility environments, including mechanical, residential, exterior, and operational areas as necessary. Ability to occasionally lift and carry up to 25 pounds. Environmental Job Requirements: Work is performed across office, kitchen, warehouse, maintenance, and campus environments. May occasionally be exposed to moderate noise, outdoor weather conditions, maintenance activities, and other conditions associated with operating multi-use facilities.

Low to moderate potential exposure to communicable diseases consistent with Atlanta Mission's service environment and applicable OSHA requirements. SPECIAL JOB REQUIREMENTS: This is an essential operational role. The Facilities Administrator may be required to assist with urgent facility, safety, weather, public-health, or other organizational emergencies outside of normal business hours.

Work schedules and responsibilities may change based on organizational and operational needs.

What We Offer

Retirement Savings with Matching Contribution Medical Insurance Dental & Vision Insurance Employer Paid Benefits: 3 Weeks Paid Time Off accrued during your first year 10 Paid Holidays 1 Mental Health Day/year Life Insurance Short-Term Disability Travel Assistance Program Employee Assistance Program (EAP) Medical Concierge Spiritual & Professional Training & Development