Assistant Registrar

The Smithsonian Institution is the world’s largest museum, education, and research complex, with 21 museums and the National Zoo shaping the future by preserving heritage, discovering new knowledge, and sharing our resources with the world. The National Museum of African American History and Culture (NMAAHC) is a national museum for the study and exhibition of African American history and culture.

The Assistant Registrar generates and maintains records pertaining to the Museum's permanent collection and facilitates the interaction of people with the collection through the activities of loans, exhibits and research. In this position, you will: Maintain documents and information regarding the artifact collection that are not more appropriately housed in the Museum’s Archives or curator’s files.

Manage domestic and international loans to and from the museum, and ensure the accountability of all NMAAHC collection objects under loan contract. Negotiate terms of loans, create, and sign loan contracts on behalf of the museum. Monitor compliance with contract terms and requirements. Assist in the selection and implementation of cost-effective changes to the computer system to meet the needs of the staff and public.

Assist in long and short range computerization planning. Provide object information and documentation relating to the proposed accession to the Collections Committee and Director to assist them in their decision to follow through with or deny the accession. Prescribe special packing materials and handling requirements in order to reduce the imminent risks of moving museum objects.

Identify and select contract fine arts handlers and ensures the shipping logistics are made.

Experience: You qualify for this position if you have one year of specialized experience equivalent to at least the GS-11 level in the Federal Service or comparable pay band system. For this position specialized experience is defined as cataloging, controlling and documenting museum artifacts or objects; negotiating the terms of loans; managing and documenting the loan process; packing and shipping of museum objects; and utilizing a collections management system to catalog and track museum objects.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, Ameri. Corps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment.

You will receive credit for all qualifying experience, including volunteer experience. Part-time and/or unpaid experience related to this position will be considered to determine the total number of years and months of experience. Be sure to note the number of paid or unpaid hours worked each week. Time-in-Grade Requirements: Under competitive merit promotion procedures, any individual who is currently holding, or who has held within the previous 52 weeks, a General Schedule position under a non-temporary appointment in the competitive or excepted service, must meet "time-in-grade" requirements (have served 52 weeks at the the next lower grade of the grade for which you are applying).

For information on qualification requirements, see Qualification Standards Handbook for General Schedule Positions viewable on OPM Website . Your resume must be no more than two (2) pages and should clearly demonstrate how your experience aligns with the responsibilities and specialized experience required for this position.

Do not copy language directly from the vacancy announcement, as you will be deemed ineligible for consideration. Instead, provide detailed, descriptive information about your actual experience.

This job does not have an education qualification requirement.