Associate

Job Description – Admin Associate Company: Vashi Integrated Solutions Location: Nagpur Designation: Admin Associate Role Purpose To support day-to-day administrative and facility operations at the Nagpur location, ensuring smooth office functioning and timely coordination with employees, vendors, and internal teams.

Key Responsibilities

Manage daily office administration and facility operations . Coordinate with vendors for housekeeping, security, maintenance, repairs, and other facility requirements. Handle office supplies, stationery, assets, and inventory and maintain proper records. Support travel arrangements, accommodation, transportation, and other employee-related administrative requirements.

Raise and track POs, invoices, bills, and administrative expenses in coordination with Finance. Maintain administrative documentation, records, and MIS reports. Coordinate with employees and internal departments for day-to-day administrative requirements. Monitor office infrastructure, utilities, cleanliness, safety, and maintenance activities.

Support local events, meetings, employee engagement activities, and other administrative initiatives. Ensure compliance with company policies and administrative processes. Identify operational issues and coordinate with relevant teams/vendors for timely resolution. Desired Skills & Experience 2–4 years of experience in Administration, Facilities, or Office Operations.

Good vendor coordination and communication skills. Basic knowledge of MS Excel, Word, and email communication . Good organizational and follow-up skills. Ability to manage multiple tasks and coordinate with different stakeholders. Proactive approach with good problem-solving skills.