Residency Program Coordinator

Responsible for the day to day management of the residency program by ensuring that regulatory and accreditation standards are met and activities that support the program are established. Program Management and Daily Operations Manages and coordinates the daily operations and logistics for specific residency program.

• Provides ongoing support for all residents including distribution of pagers, badges, meal tickets, computer support, etc.
• Responsible for the necessary administrative paperwork, records, and complex filing systems to support the program. Also implements and updates program databases.
• Responds to inquiries regarding residency, fellowship, student rotations, and other training issues.
• Provides administrative support to Program Director as needed. Maintains accurate records of residents, and where appropriate, reports through the Intern Resident Information System (IRIS) to CMS:
• Credentialing: Coordinates credentialing requirements of all initial appointments including those of affiliated institutions for off-site and elective rotations. Maintains knowledge of current medical licensure requirements, immigrations policies, ACGME accreditation and institutional requirements.
• Training records: prior training, resident rotations,
• Leave/vacation: resident leaves of absence, resident vacation, etc.
• Evaluation forms: distributes, collects and tabulates all evaluation forms regarding resident rotations and faculty and compiles/generates feedback for appropriate follow-up and reporting.
• Professional memberships: arranges faculty and resident memberships to professional organizations. Actively participates in resident recruitment and on-boarding process.
• Attends residency fairs, visits and/or communication with medical schools, etc.
• Evaluates applications for completeness, schedules interviews, corresponds with applicants as necessary, gathers interview summary information, and submits NRMP rank order lists.
• Plans, organizes and schedules program specific new resident orientation. Performs various managerial functions for the program Maintains program budget including projections of future needs. Coordinates yearly revision of residency program handbook and assists in implementation of new policies and procedures as appropriate. Informs residents, faculty, staff of new policies and procedures. Quality Maintains compliance with accreditation requirements of governing agencies. Compiles, updates, and submits reports to ACGME and other professional organizations as required. Compiles, tabulates and reports data for surveys, questionnaires, census reports, accreditation reports and other forms and documents required by internal and external agencies. Collaboration and Partnership Works closely with Marketing to develop and revise brochures and printed materials to represents programs image and exposure. Responsible for program webpage maintenance. Coordinates functions the program:
• Assists Program Director in planning and implementation of faculty development activities.
• Organizes and coordinates all residency program social events.
• Coordinates preparation for accreditation site visits for the residency program.
• Makes arrangements for physical locations of testing, securing of test materials, notification of time and place, and notification of clinical services regarding absence of resident coverage.
• Coordinates Grand Rounds to include scheduling speakers, arranging speakers travel and accommodations and coordinates Grand Round presentations.
• Conducts resident duty hour surveys. Coordinates with Program Director, Chief Residents and others to maintain and distribute rotation and conference schedules, call schedules, vacation/leave schedules and meeting schedules. Serves as liaison with other departments and affiliated institutions. Other Duties As Assigned Performs other duties as assigned or requested. 3 years relevant experience in medical education or healthcare setting Bachelor's Degree