Administrative Clerk (Instructional Services)

Summary: Performs routine and/or standardized duties associated with secretarial, receptionist or clerical work and providing general office or program assistance. Duties will vary according to area of assignment, which may include a school site, District office or special program.

Essential Duties

& Responsibilities: Serves as receptionist to a department, school site, or function. Greets visitors, staff or students in person or over the telephone, and provides standard information related to area of assignment. Answers incoming phone lines and routes calls. Types (keyboards) routine letters, memoranda, reports, work orders, requisitions or other materials from straight copy, rough drafts or verbal instructions.

Maintains records and alphanumeric files of documents processed for ready access. Ensures the timely distribution and receipt of a variety of records and documents. Reviews, prepares, and enters information from documents into data entry screens to databases that have established formats and limited access. Assists others to assemble and organize materials for distribution such as, but not limited to, registration packets, schedules, correspondence, and newsletters.

May receive and process private student information. Maintains security and privacy of information processed or received during the course of performing assigned duties. May assist with setup of programs, workshops, and meetings. This includes assembling files and materials. Receives sorts and distributes incoming and outgoing mail.

Composes routine correspondence. Performs other duties as assigned that support the overall objective of the position.

Qualifications

Knowledge and Skills: The position requires basic knowledge of secretarial practices, general office procedures, filing, record keeping and receptionist and telephone techniques and etiquette. Requires basic knowledge of typical departmental procedures regarding information and document flow. Requires sufficient knowledge of and skill at accessing and using personal computer applications such as office productivity suites, business and student data entry formats, and e-mail.

Requires sufficient math skill to compute sums, percent's, and portions. Requires knowledge of English, grammar, spelling, and punctuation to prepare routine correspondence for internal distribution. Requires sufficient human relations skill to maintain harmony with peers and customers and portray a positive image of the organization unit and district.

Abilities: Requires the ability to perform the duties of the position efficiently and effectively, under general supervision. Requires the ability to learn, understand and apply district rules, regulations and policies. Requires the ability to operate standard office machines and equipment, including personal computers and keyboards, copiers, printers, etc.

Requires the ability to maintain records and filing systems. Requires the ability to enter alphanumeric information to data entry screens. Requires the ability to prioritize workload to meet established deadlines.

Education and Experience

The position typically requires a High School diploma. Post-secondary course work in general office skills and 1 year of experience in general clerical, data entry, and production keyboarding, or equivalent environment. Licenses and Certificates: Requires a valid driver's license. Satisfactory score on the District's clerical screening examination.

Typing speed of not less than forty (40) words per minute (current certificate within one year, online typing certificates are not accepted) Application Document Requirements: Resume High School diploma or GED. Typing Certificate 40 WPM (must be dated within 1 year of job close date) District Clerical Screening Test The district offers the District Clerical Screening and Typing test.

Please visit the Human Resources Testing Page to review testing information and to register for testing if you need to meet this requirement Salary and Terms of Service: Salary range (C5) $23.43- $28.39 per hour, nine (9) steps, eight (8) hours per day and five (5) days per week (M-F), 12 months per year. Holidays, sick leave and vacation benefits.

Prepaid family dental, medical, and vision insurance, prepaid life insurance plan for employee only. Required Application Procedure: Apply Online. An online application and all documents supporting the application requirements noted above must accompany your application by the closing date in order to receive consideration for this position.

It shall be the applicant's responsibility to supply copies of all documentation, letters of recommendation etc. or other related materials. Selection Procedure: A screening committee will evaluate each application, personal resume, and other letters of reference. Interviews will be scheduled for qualified applicants.

If after interviews suitable applicants are not found, the search will continue. As required by California State Law, should you be employed by the District, your fingerprints will be taken and submitted to the Justice Department and the FBI for a background check. Processing fee will be at applicant's expense. Panama-Buena Vista Union School District prohibits discrimination, harassment (including sexual), intimidation and bullying in educational programs, activities, or employment on the basis of actual or perceived ancestry, age, color, disability, gender, gender identity, gender expression, nationality, race or ethnicity, immigration status , religion, sex, sexual orientation, parental, pregnancy, family or marital status, or association with a person or a group with one or more of these actual or perceived characteristics.

P-BVUSD requires that school personnel take immediate steps to intervene when safe to do so when he or she witnesses an act of discrimination, harassment, intimidation, or bullying. Applicants who require a reasonable accommodation due to a disability to participate in the application or hiring process may contact the District's Section 504 Coordinator for assistance.

Questions or complaints of alleged discrimination, harassment (including sexual), intimidation and bullying or title IX equity, 504 accommodations and compliance concerns should be directed to the Assistant Superintendent of Educational Services , Dr. Lynn Paslay at (661) 831-8331 ext. 6132 , lpaslay@pbvusd.k12.ca.us or 4200 Ashe Road, Bakersfield, CA 93313 .

The District's Title IX Notice and complete policy can be found on the District's website at https://www.pbvusd.k12.ca.us/families/title-ix-information .