Debtors Clerk

An established and growing established beverage distribution and trading business seeks a Debtors Clerk to manage the full accounts receivable cycle and ensure prompt cash collection, accurate ledger maintenance, and robust credit control. The position executes end-to-end debtors functions including customer onboarding, credit vetting, daily receipting, account reconciliations, and timeous invoicing.

Operating on a hybrid schedule (3 days in office, 2 days remote), this permanent role contributes directly to cash flow management and compliance standards across the organization. It requires a methodical, detail-oriented professional capable of managing complex billing requirements, export documentation alignment, and proactive debt collection.

Key Responsibilities

Oversee the full customer onboarding process, verifying credit applications, trade references, VAT details, and required commercial or liquor licences. Manage daily receipting and allocation against customer accounts to maintain an up-to-date ledger with zero unallocated receipts at month-end. Generate and dispatch accurate tax-compliant invoices for local and export dispatches, ensuring correct tax treatment, pricing checks, and transport charge additions.

Execute proactive debt collection strategies via telephone and written correspondence, maintaining professional customer relationships while meeting target cash collection metrics. Issue customer statements, process authorised credit notes, and resolve account queries or billing discrepancies within agreed timeframes.

Reconcile the debtors age analysis to the trial balance monthly, providing detailed commentary on overdue accounts for management review. Collate and organise complete export documentation to support zero-rated VAT compliance and annual audit verification. Monitor customer credit limits, assess credit risk indicators, and escalate problem accounts or potential holds in line with credit management policies.

Requirements

Grade 12 (Matric) with Accounting or Mathematics. 3 to 5 years of full-function debtors and credit control experience within a trading, distribution, or FMCG environment. Proven experience managing the full accounts receivable cycle, including invoicing, receipting, reconciliations, and credit control on an ERP or accounting platform.

Strong proficiency in Microsoft Excel (including lookups, pivot tables, and reconciliations). Solid understanding of South African VAT legislation relating to tax invoices, credit notes, and zero-rated exports. Relevant certificate or diploma in bookkeeping, accounting, or credit management. Experience with export invoicing and customs documentation requirements.

Previous exposure to the wine, liquor, or beverage sector, including familiarity with liquor licensing regulations. Written and verbal communication skills in Afrikaans. Required Software Skills Microsoft Excel Google Workspace Palladium/Pastel/Sage or similar accounting software Benefits Hybrid (3 days in office, 2 days remote) Permanent