Executive PA / Medical Secretary

NO LONGER ACCEPTING APPLICATIONS We are recruiting a highly reliable, proactive, and exceptionally organized Executive PA on behalf of a busy Consultant Surgeon who runs a growing medico-legal practice alongside a demanding NHS (and personal schedule!). Because much of our client’s business is reputation-based, you will serve as her trusted gatekeeper and representative. She is looking for someone with high standards, meticulous attention to detail, and a "get-it-done" attitude - someone who takes pride in flawless execution and seamless coordination.

Key Responsibilities

Professional & Clinical Administration: Inbox & Email Management: Monitor, prioritize, and respond to incoming emails in a timely, professional, and clear manner. Logistics & Room Bookings: Coordinate and secure meeting/consultation spaces in Cambridge and Harley Street. Document Management: Combine clinical and legal notes into structured, unified electronic folders; ensure all client/patient data is meticulously managed.

Clinical Coordination: Request X-rays and medical records from hospitals Onboarding: Issue Terms & Conditions to new clients and also invoices on Xero. Personal PA Support (Ad-Hoc): Provide occasional lifestyle management support to help a busy, full-time working parent stay organized. Handle personal admin tasks such as booking train tickets, ordering gifts/flowers, and calendar management.

• Hours: c15 hours per week (spread across the week, ideally 2–3 hours daily) - with the potential to grow
• Salary: c £40,000 FTE DOE
• Location: Fully Remote Please Note: Due to high expected interest, we are only able to consider applicants with direct relevant experience for this role. Due to the volume of applications, we may unfortunately be unable to provide individual feedback to every applicant. Candidates must be resident in the UK with the legal right to work in the UK.