Accounting Assistant

Accounting Assistant Job Summary: The Accounting Assistant provides administrative and clerical support to the accounting department to ensure accurate and timely financial recordkeeping. This role is ideal for someone beginning their accounting career, with strong attention to detail and an interest in learning financial processes such as accounts payable, accounts receivable, and reconciliations.

Key Responsibilities

Data Entry & Recordkeeping: Enter invoices, receipts, and other financial transactions into the accounting system accurately and promptly. Maintain organized and up-to-date files for vendor, customer, and payroll records. Assist in verifying and reconciling data to ensure accuracy across financial documents. Accounts Payable & Receivable Support: Prepare, review, and process vendor invoices and payments.

Record and track customer payments, assisting with collection efforts for outstanding balances. Communicate with vendors and customers regarding billing or payment inquiries. Bank & Account Reconciliation: Assist with reconciling bank statements, credit cards, and general ledger accounts. Verify supporting documentation for financial transactions to ensure accuracy and compliance.

Administrative & Department Support: Support the accounting team with filing, scanning, and organizing financial records. Help prepare documentation for audits, financial reports, and monthly closings. Assist in preparing and maintaining spreadsheets and reports as needed.

Qualifications

High school diploma or equivalent required; Associate’s degree in Accounting, Finance, or related field preferred. Basic understanding of accounting principles and financial recordkeeping. Proficiency with Microsoft Office (Excel, Word, Outlook); experience with accounting software a plus. Strong attention to detail, organizational skills, and ability to meet deadlines.

Excellent communication skills and willingness to learn. Work Environment: Office-based position with opportunities for growth and professional development within the accounting department.