Personal Assistant to the CEO

Job Title: Personal Assistant to the CEO

Locations: Gambrills, Ellicott City Reports to: CEO **Schedule:**Full-time, Monday–Friday,8:00 AM – 5:30 PM (occasional Saturdays) Compensation: $18–$21 per hour, based on experience

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About Us

Bambini Montessori Academy is a growing Montessori-based childcare organization dedicated to nurturing children ages infant to 5 years old through a holistic, hands-on learning approach. We’re seeking a dependable, motivated, and highly organized Personal Assistant to the CEOwho will provide direct, day-to-day support across our locations inGambrills, Ellicott City.

This position is ideal for someone who thrives in a fast-paced, dynamic environment, enjoys variety in their day, and can confidently step into different roles when needed to support the smooth operation of the organization.

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Position Overview

The Personal Assistant will work closely and directly with the CEO—both in person and on the go—to manage administrative, operational, and project-based tasks. The ideal candidate is proactive, organized, flexible, and comfortable driving between locations and handling a wide range of responsibilities.

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Key Responsibilities

• Provide comprehensive administrative and personal support to the CEO while maintaining confidentiality and professionalism.
• Manage calendars, appointments, schedules, and travel arrangements.
• Attend meetings alongside the CEO to take notes, manage follow-ups, and ensure timely completion of action items.
• Communicate on behalf of the CEO with staff, families, and external partners.
• Assist in organizing events, tours, staff meetings, and special projects across multiple locations.
• Step into various roles when needed to ensure smooth operations (e.g., greeting families, helping coordinate classrooms, or supporting staff coverage).
• Run errands, manage on-the-go tasks, and handle time-sensitive responsibilities.
• Support marketing, recruitment, and enrollment efforts as needed.
• Maintain strong organization and attention to detail in a fast-paced, changing environment.

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Qualifications

• Previous experience as a personal assistant, executive assistant, or operations coordinator (experience in childcare, education, or small business a plus).
• College degree preferred.
• Strong organizational, communication, and multitasking skills.
• Professional, reliable, and trustworthy with the ability to handle sensitive information.
• Must have a valid driver’s license,reliable transportation, and becomfortable driving between locationsregularly.
• Proficient in Google Workspace, Microsoft Office, and general office systems.
• Able to work independently and anticipate needs before they arise.

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Ideal Candidate

You’re resourceful, dependable, and thrive on variety. You can shift gears easily—whether it’s preparing documents, coordinating schedules, supporting an event, or helping out in a center. You enjoy being the right hand to a busy CEO and take pride in staying one step ahead.

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Compensation & Benefits

• Hourly Rate: $18–$21 (based on experience)
• Schedule: Monday–Friday, 8:00 AM–5:30 PM
• Company-provided laptop, phone, and gas card
• Paid time off and holidays
• Professional development and training opportunities
• Supportive, family-oriented work culture
• Opportunity for growth within a rapidly expanding childcare organization