Office & Admin Special Intermediate - Office Support / Receptionist

All Job Postings will close at 12:01 a.m. CT on the specified Closing Date (if designated). Working Title: Office & Admin Special Intermediate

• Office Support / Receptionist Institution: Metropolitan State University Classification Title: Office & Admin Specialist Int Bargaining Unit / Union: 206: AFSCME
• Clerical and Office City: St. Paul FLSA: Non Job Exempt Full Time / Part Time: Full time Employment Condition: Classified
• Temporary (Fixed Term) Salary Range: $21.12 - $29.73 Job Description: Metro State University, Minnesota’s public, urban university, and four-time recipient of the Insight Into Diversity Higher Education Excellence in Diversity (HEED) Award is seeking to hire a Temporary Office Admin Specialist Intermediate. This is a full-time, temporary position within the School of Urban Education. Salary Range: $21.12 - $29.73 hourly depending upon experience and qualifications.

Minimum Qualifications

The following qualifications are required of all applicants seeking consideration for this position. Only applicants whose resumes clearly demonstrate fulfillment of each of these minimum qualifications will be considered for the position: Two or more years of work experience in the position or related to the position operating basic office equipment.

Ability to communicate effectively, including ensuring documents and written communications are grammatically correct, in proper format, and free of spelling errors. Proficiency working with Microsoft Office Suite

• (Outlook, Word, Excel, Teams) word processing to type and format letters, memos, reports, and meeting minutes, and aptitude for learning new software and systems. Core Qualifications: The following qualifications are required for an applicant to be successful in this position’s daily responsibilities and deliverables: Data entry skills sufficient to enter and maintain accurate data, compile records, store files, create and maintain spreadsheets, and manipulate spreadsheets for data analysis with attention to the details. Ability to work independently and take initiative to do a job without regular help and advice from other staff and faculty within the program. Ability to establish effective working relationships and cross-cultural communication amongst diverse students, staff, and faculty in a diverse learning and work environment.

Preferred Qualifications

Two or more years of experience working in a higher education institution. Expert level skills in spreadsheets, word processing, publishing, and email systems (MS Excel, MS Word, MS Forms, Adobe, Canva, Outlook). Math skills sufficient to calculate, complete and verify totals and reconcile data and balance accounts on report forms, requisition, or bills, using a calculator and ensuring accuracy.

Excellent organizational and problem-solving skills and the ability to prioritize workload, meet required deadlines on completing priorities, and follow up on or initiate activities independently. Culturally responsive communications skills that engage in ways to identify colleagues’, students’ and partners’ needs with empathy, able to convey information with tact, and diplomacy in problematic situations and successfully resolve any problems from working with internal and external colleagues, students and partners.

Experience in managing multiple projects while staying focused through frequent interruptions while still delivering results and meeting deadlines individually and with teammates. Physical Requirements of the Job: Light: Requires occasionally transporting such articles as file boxes and heavy hand tools or heavier materials with help from others and/or transporting light objects frequently.

The position may require movement throughout building(s) to a significant degree. Work Shift (Hours / Days of work): Monday – Friday, 8:00am-4:30pm Application Procedure : To apply, go to https://www.metrostate.edu/about/employment Applications must be received by 11:59 PM on November 13, 2026. *To comply with privacy and data practices requirements, please refrain from including personal information or photographs in your application materials.

• Employment for this position is covered by the collective bargaining agreement AFSCME which can be found at: https://mn.gov/mmb-stat/000/az/labor-relations/afscme/contract/2025-2027/AFSCME-Multi. Unit-2025-2027-Contract.pdf Notice : In accordance with the Minnesota State Vehicle Fleet Safety Program, employees driving on university business who use a rental or state vehicle shall be required to conform to Minnesota State vehicle use criteria and consent to a motor vehicle records check.

For TTY, call Minnesota Telecommunications Relay Service (TRS) at 7-1-1 or 1-800-627-3529. The University: Metro State University empowers learners to transform their lives and communities through relevant, student-centered education in an inclusive, anti-racist, and supportive learning environment. Metro State University provides an excellent, inclusive, and engaging education to eliminate opportunity gaps and empower our students to lead our communities to a prosperous and equitable future.

The university offers programs leading to baccalaureate, masters, and applied doctoral degrees. We provide accessible, high quality liberal arts, professional, and graduate education with continued emphasis on marginalized groups, including adult learners. Metro State is a five-time recipient of the Insight into Diversity Higher Education Excellence in Diversity (HEED) Award, most recently in 2023.

Federally recognized as a Minority Serving Institution, its employees serve more than 9,000 post-traditional learners, two-thirds of whom identify as belonging to communities of color or American Indian nations, are first in their family to attend college, and/or are eligible for Pell Grants. Since we do not operate residential facilities, Metro State University students all commute to class locations across the Minneapolis-St.

Paul metro area, or take their courses wherever they are through our many distance-learning and hybrid course offerings, allowing Metro State to truly be “where learning meets living.” Metropolitan State is recognized by College. Net as a leading higher education promoter of social mobility for students (Ranked # 12 out of 1,398 in 2026).

Recognized in 2008 and 2016 by the Carnegie Foundation for Community Engagement, the university is committed to academic excellence and community engagement through curriculum, teaching, scholarship, and services designed to support an urban mission. As a member of Minnesota State Colleges and Universities System, Metro State University actively works to achieve the Equity 2030 goal of the system, with initiatives to close disparities among student groups that focus on academic programs, policies and procedures, and effective student support.

In addition, equity and anti-racism strategies are focused on building an inclusive and welcoming campus climate, hiring and retaining a diverse workforce, and developing our capacity to serve students in a culturally responsive manner. The university is finalizing a new strategic plan, with the draft goal of enhancing its legacy of student success by becoming the region’s premier institution for high-quality, accessible, and equitable education, promoting social mobility and community engagement.

Visit the Metro State University website to learn more about the university, our programs, and our students. Learn more about Minnesota State Colleges and Universities at their website . For campus safety information and crime statistics visit: https://www.metrostate.edu/students/support/safety The School/Academic Department: The School of Urban Education is home to several teaching licensure and degree programs at the undergraduate and graduate levels for diverse individuals who seek to make a positive difference in the lives of urban learners and their communities.

You will find opportunities to work with diverse schools and districts throughout the Twin Cities metro area which partner with us to meet their needs for a more diverse teaching staff that reflects the students and families they serve with strong commitments, skills, knowledge and experiences to achieve education equity.

The School of Urban Education is located at our Minneapolis location, in Minneapolis College's Helland Center. Metro State University is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law.

As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status. The University provides reasonable accommodations to qualified individuals with disabilities upon request. Salary is commensurate with experience and qualifications and is subject to the terms and conditions of the applicable bargaining unit agreement or personnel plan.

Benefits

At Minnesota State, we take your well-being and work-life balance seriously. We offer a comprehensive benefits package that features low-cost medical and dental insurance with affordable deductibles, employer-paid life insurance, short- and long-term disability, and pre-tax healthcare and dependent care accounts with a roll-over option.

To further support your holistic health, employees also have access to a confidential Employee Assistance Program (EAP) for mental health, legal, and financial counseling. Detailed plan details, rates, and coverage choices can be reviewed directly via the State Employee Group Insurance Program (SEGIP) website. To support your life outside of work, our package includes 12 paid holidays, generous vacation and sick time, and six weeks of Paid Parental Leave.

We also help you secure your financial future with a robust Pension Plan, 457(b) and 403(b) retirement accounts, and various investment options. Furthermore, we invest in your growth by providing dedicated professional development and tuition waivers for both you and your dependents. Please note that specific benefit eligibility and coverage levels may vary depending on the type of position, employee classification, and collective bargaining agreements.

Desired Start Date: 12-16-2026 Position End Date: 06-16-2027 Open Date: 11-04-2026 Close Date: 11-14-2026 Posting Contact Name: Kevin Earl Thompson Posting Contact Email: [email protected]