Administrative Assistant - Waltham, MA

Administrative Assistant Summary The Administrative Assistant oversees and supports physicians, advanced practitioners, and administrative operations of a fertility practice.

Essential Duties and Responsibilities

Manages clinical, research, education, and non‑clinical schedules for physicians and advanced practitioner team. Coordinates care for patients—schedules appointments both within Everleap Fertility and at outside facilities. Educates patients on requirements of their insurance plans and tracks receipt of referrals and prior authorizations.

Obtains prior authorization for procedures scheduled at outside facilities. Responsible for administrative preparation of patient charts prior to appointments with physicians. Communicates clearly and effectively with all departments. Adapts to meet the needs of the clinic. Other Skills and Abilities Demonstrates ability to adapt, innovate, and communicate clearly with interdisciplinary teams.

Utilizes problem‑solving and decision‑making skills. Highly organized—able to prioritize and execute. About Everleap Fertility Built on the legacy of RMA, Boston IVF, Conceptions, and six other leading North American fertility practices, Everleap Fertility brings together more than 200 physicians and embryologists across 60+ locations, including 25 IVF laboratories.

Together, we have helped hundreds of thousands of patients build families and have helped shape reproductive medicine for more than 40 years. Everleap Fertility’s national scale and collective knowledge are focused on the next leap forward in reproductive medicine through ever‑advancing standards across our locations, ever‑more personalized treatment delivered by expert local teams, and ever‑better experiences for every person who comes to us for care.

Everleap Fertility is part of IVI Institute, the global leader in reproductive medicine, a global community working together to advance the field. Our shared scientific knowledge and clinical expertise help accelerate innovation, raise standards, and bring advances in reproductive medicine into patient care.

Benefits

Everleap Fertility offers a comprehensive benefits package to all employees who work a minimum of 30 hours per week: Medical, Dental, Vision Insurance Options Paid Time Off & Paid Holidays Company‑Paid Life Insurance, Long‑Term Disability & AD&D Flexible Spending Accounts Employee Assistance Program 401(k) Retirement Plan Tuition Reimbursement EEO Statement Everleap Fertility is an Equal Opportunity Employer and Prohibits Discrimination and Harassment of Any Kind.

Everleap Fertility is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at Everleap Fertility are based on business needs, job requirements, and individual qualifications, without regard to race, color, religion and/or belief, family or parental status, or any other status protected by the laws or regulations in the locations where we operate.

Everleap Fertility will not tolerate discrimination or harassment based on any of these characteristics. Everleap Fertility encourages applicants of all ages. Schedule: Monday–Friday, 9:00 AM–5:00 PM (hours may vary)