Senior / Associate Executive (Neurology, TTSH Campus)

Job Responsibilities

We are seeking a proactive, organised, and detail-oriented Senior / Associate Executive to provide administrative support to the department and ensure smooth day-to-day operations.

Key Responsibilities

Coordinate departmental meetings, including scheduling, preparation of agendas, and recording of meeting minutes. Manage departmental correspondence, filing systems, and records, including: Submission of departmental KPI reports to relevant departments. Consolidation of attendance records for meetings, tutorials, and ward rounds.

Maintenance of departmental documentation and databases. Plan and coordinate departmental rosters for staff postings at external hospitals. Oversee the procurement and inventory management of office supplies and equipment. Coordinate staff onboarding and offboarding processes, including: System access requests. Laptop and IT equipment provisioning and return.

Liaison with relevant support departments. Serve as the department's representative on institutional committees, such as Workplace Safety and Health (WSH). Act as the primary liaison for matters relating to Residents, Medical Officers, and Clinical Fellows, providing administrative coordination and support. Collaborate with internal and external stakeholders to ensure efficient departmental operations and timely resolution of administrative matters.

Undertake other administrative duties and projects as assigned by the department. Job Requirements Diploma in Business Administration, Healthcare Administration, or a related discipline with at least 2 years’ of relevant administrative experience preferably in healthcare sector. Strong organisational, coordination, and multitasking skills.

Excellent interpersonal and communication skills. Proficient in Microsoft Office applications (Word, Excel, PowerPoint, and Outlook). Able to work independently while managing multiple priorities Meticulous, resourceful, and service-oriented with strong attention to detail.