Guidance Secretary/Registrar

Job Title: Guidance Secretary / Registrar Department: Student Services / Counseling Department Reports To: Director of Guidance / Principal Job Status: 195 days at 8 hours/day, 4 hours/day during the summer Position Overview: Plainfield High School is seeking an organized, detail-oriented, and welcoming Guidance Secretary / High School Registrar to join our Guidance team.

In this vital dual-role, you will serve as the administrative anchor for the Counseling Department and the custodian of official student records. You will handle sensitive academic records, manage course registrations, schedule student/counselor appointments, and serve as a primary point of contact for students, parents, post-secondary institutions, and staff.

Key Responsibilities

Maintain accurate, complete, and confidential permanent student records (transcripts, cumulative files, standardized test scores, and enrollment records) in accordance with state/federal privacy regulations (FERPA). Transcripts & Verification: Process and transmit official high school transcripts to colleges, universities, trade schools, military recruiters, and employers; verify graduation status for alumni and background agencies.

Enrollment & Withdrawals: Process all incoming student enrollments, transfers, and official withdrawals. Request cumulative records from previous schools and forward records to receiving institutions. Diplomas & Graduation: Verify graduation requirements, order diplomas, and assist with prep work for commencement ceremonies.

Counselor Support: Schedule appointments for school counselors, manage department calendars, and handle incoming phone calls, emails, and mail.

Qualifications

& Skills Education: High School Diploma or GED equivalent required. (Associate degree or college coursework preferred). Experience: Minimum 2�3 years of administrative support or secretarial experience, preferably in a school district or educational setting. Technical Proficiency (preferred): Strong proficiency with Student Information Systems (SIS) such as Power.

School, Infinite Campus, Skyward, or similar platforms. Experience with transcript delivery systems (e.g., Parchment, Naviance, Xello, Common App). Proficiency in Google Workspace. For questions, please contact: Mr. Brent Schwanekamp, Principal Plainfield High School bschwanekamp@plainfield.k12.in.us