AP Clerk

Schedule:

• Monday - Friday

• 7:00 AM - 3:30 PM

Position Summary:

The Accounts Payable Clerk is responsible for managing the full AP cycle, including invoice processing, vendor payments, and reconciliations. This role requires strong attention to detail, experience with 3-way matching, and the ability to support general accounting and administrative functions.

Key Responsibilities:

• Receive and verify purchase orders and supporting documentation

• Perform 3-way match (purchase order, invoice, receiving documents)

• Match invoices to purchase orders and post to Accounts Payable

• Prepare and process check payments

• Execute daily Secure Pay transmissions to the bank

• Process and post wire transfer payments

• Maintain and organize accounts payable files (including document imaging systems)

• Maintain sales tax audit reports

• Reconcile month-end open purchase orders

• Reconcile vendor statements and respond to inquiries

• Open and distribute incoming mail daily

• Perform mailroom duties, including outgoing mail processing

• Cross-train as backup for:

• Accounting Assistant (A/P duties)

• Accounts Receivable Clerk

• Perform additional duties as assigned

Job Requirements:

• Experience with Accounts Payable and 3-way matching required

• Bilingual required

• Strong attention to detail and organizational skills

• Basic accounting knowledge and reconciliation experience

• Proficiency with accounting systems and Microsoft Office

• Ability to multitask and meet deadlines in a fast-paced environment