Payroll Administrator

Position Overview

We are seeking an experienced Payroll Administrator to manage bi-weekly payroll, employee records, timekeeping, payroll reporting, benefits reconciliation, and payroll-related compliance. This role requires strong attention to detail, confidentiality, and the ability to handle multiple priorities in a fast-paced environment.

Key Responsibilities

Process and coordinate bi-weekly payroll , including wages, overtime, accruals, retro pay, deductions, and final payouts. Manage electronic timekeeping and payroll/HRIS systems , including user access, audits, updates, and training. Process direct deposits, taxes, pensions, garnishments, child support, and other employee deductions.

Reconcile payroll, benefits, accruals, pension, insurance, and workers’ compensation records. Prepare quarterly and year-end payroll reports , including 941s, W-2s, unemployment tax reports, and related filings. Review payroll changes, employee information, and wage updates for accuracy. Research and resolve employee questions related to pay, taxes, deductions, and benefits .

Maintain accurate and confidential payroll records and documentation. Ensure payroll practices comply with Florida regulations, IRS requirements, company policies, and applicable agreements . Assist with payroll system upgrades, testing, automation, and process improvements. Prepare payroll-related reports and support audits, grants, and special projects.

Requirements

Associate’s degree in Accounting, Business Administration, Finance, or related field. 4+ years of payroll, governmental accounting, or closely related experience. Proficiency with Microsoft Office, especially Excel . Experience with MUNIS HR/Payroll and Executime is preferred. Strong analytical, organizational, and problem-solving skills.

Ability to maintain confidentiality and work effectively under deadlines. Valid Florida Class E Driver’s License . Ideal Candidate A detail-oriented payroll professional who is comfortable working with large amounts of payroll data, reconciliations, compliance requirements, employee inquiries, and payroll systems while maintaining accuracy and confidentiality.

About Sunshine Enterprise USA LLC We strive to be the premier national business solution for our clients, associates and business partners. Connecting Great Companies with Great People Founded on the principle that the right person in the right role can change everything, SEU-USA is more than just a staffing agency. Consequently, we are a strategic partner dedicated to building the powerful workforces that drive business success across the USA.