Admininstrative Assistant, Principal

Job Summary

Provides comprehensive administrative and clerical support to ensure the efficient operation of the school office. This role involves handling communication, scheduling, record-keeping, and various tasks that support the principal and the school's administrative functions.

Essential Functions

Maintain communication with the Principal, staff, students, parents, and community. Perform bookkeeping duties and monitor and maintain accounts and budgets as assigned. Ensure the smooth operation and organization of the office and materials. Perform clerical duties such as answering the phone; opening, sorting, and distributing mail; greeting and directing visitors; typing correspondences, meeting agendas, and memos; filing; faxing; copying; etc.

Maintain a calendar for the Principal, scheduling appointments/interviews as needed. Maintain a current record of all student registrations and withdrawals, which includes preparing forms and records. Calculate statistics for percentage of students receiving deficiencies and failing the marking period. Maintain confidential employee and student cumulative records, files, and affairs and record data and activities.

Prepare student transcripts and records, upon request, and submit/mail to appropriate locations. Prepare, complete, and print reports, spreadsheets, invitations, scholarship information, etc. Perform other duties as assigned by the Principal, Assistant Principal, and/or Superintendent.

Education and Experience

Two (2) years experience as a secretary necessary, preferably in public education High school diploma or equivalent is necessary Diploma from an accredited secretarial training program helpful Other education/experience as accepted by the school board and administration