Operations Associate

Title:Operations Associate– Legal & Compliance Reports to: Senior Associate – Legal & Compliance Profile: You have at least 4.5 to 7 years’ experience in the legal/secretarial department of any organisation or have worked in a law firm. You are willing and looking to consolidate and grow your skills and talents in the long term with a company that works in a strong team and results-based environment.

You speak English fluently.

Requirements

Manage the legal, secretarial, and corporate requirements for approximately 100–150 entities across Europe within the Real Estate Industry. Organize board meetings, prepare board minutes, and oversee their execution. Coordinate with service providers for board meetings of non-Luxembourg-based entities and review the minutes for accuracy.

Review project structure charts (SC) and provide updates on any changes during the quarter. Draft loan agreements and shareholder resolutions for contributions, approval of financial statements, review legal documents from external parties, and ensure their accuracy. Oversee restructuring and financing activities in collaboration with internal teams and external advisors.

Maintain and update the company database/repository and assist with virtual archiving processes. Act as the corporate officer of the entities assigned post the acquisition, managing their corporate lifecycle until the entities are disposed of or sold. Collaborate with cross-European, UK, and internal management teams, as well as service providers and advisors, to ensure efficient corporate governance for all projects and entities.

Liaise with finance, tax, acquisition, and disposal teams for day-to-day operations and to incorporate advice into legal documentation. Other skills: Ability to work independently as well as be a team player; Able to take directions and ask questions; Strong organizational skills; Eye for detail; Resourcefulness; Excellent communication skills; Fluent English, any other language will be an advantage (especially German, French or Spanish); Total proficiency with MS Office standard applications; Experience working with and maintaining strong professional rapport with lawyers, auditors, notaries, service providers.