Procurement Assistant

POSITION TYPE: Full Time, Local Hire DURATION: 1 year with extension LOCATION: Accra, Ghana ( note that Project HOPE will not be covering relocation expenses ) POSITION TITLE: Procurement Assistant ANNUAL BASIC SALARY RANGE: GHC74,341– GHC92,925 DIVISION: Global Health REPORTS TO: Procurement Logistics Manager Project HOPE is an international NGO with employees and volunteers who work around the globe responding to the world’s most pressing global health challenges.

Throughout our 65-year legacy, Project HOPE has treated millions of patients, provided more than $3 billion worth of medicines to local health care organizations around the world, helped build hundreds of health programs from the ground up, and responded to humanitarian crises worldwide. Code of Conduct It is our shared responsibility and obligation to treat each other with respect, take affirmative steps to prevent matters involving Sexual Exploitation Abuse and Trafficking in Persons, and to disclose all potential and actual violations of our Code of Conduct, which may include Conflicts of Interest, Fraud, Corruption, Discrimination or Harassment.

Together we can reinforce a culture of respect, integrity, accountability, and transparency. BACKGROUND ON Ghana IHP: The purpose of the USG-funded Ghana Integrated Health Partnership (IHP) activity to contribute to the Government of Ghana’s strategies to reduce preventable maternal, newborn and child deaths, including stillbirths, and improve their overall health and well-being by 2030.

Activities are expected to advance Ghana toward increased localization, strengthening the capacity of Ghana institutions and local organizations to introduce, deliver, scale-up, and sustain the use of evidence-based, quality RMNCH, voluntary family planning, malaria, and global health security services. The project will increase access, utilization and quality of maternal and child health, family planning, malaria, and nutrition services to reduce preventable maternal, newborn and child deaths in northern Ghana.

Position Summary

The Procurement Assistant is responsible for supporting the sourcing and procurement of goods and services, ensuring value for money through procurement processes that are fair, competitive, transparent, and compliant with Project HOPE policies, donor regulations, and applicable laws. The role focuses on securing the right quality, right price, right quantity, right time, and right supplier.

Key Responsibilities

Assist in managing procurement activities in accordance with Project HOPE procurement policies and procedures. Support the sourcing activities in collaboration with requesting departments and procurement committees. Obtain quotations and bids from qualified vendors. Support in conducting vendor identification, market assessments, and vendor selection.

Assist in negotiating prices, delivery schedules, and commercial terms with vendors. Ensure procurement processes uphold ethical standards and transparency. Support in monitoring vendor performance regarding quality, cost, and delivery. Assist in preparing comparative bid analyses and procurement recommendations. Support in tracking all approved procurement requisitions, approved purchase orders, and fully executed Contract Agreements for prompt and accurate reporting.

Support in preparing Goods Received Notes (GRNs) and Service Completion Notes (SCN’s), maintaining accurate procurement records, tracking invoices, and submitting complete documentation to Finance for processing. MINIMUM REQUIRED SKILLS, EDUCATION AND EXPERIENCE: Bachelor's degree in Procurement, Supply Chain Management, Business Administration, Logistics, or related discipline.

Knowledge of donor-funded procurement regulations Experience in tendering, sourcing, and contract administration. Proficiency in Microsoft Excel and procurement reporting. Strong analytical, negotiation, and communication skills. Minimum 3 years experience in procurement related field Core Competencies Procurement planning Vendor management Competitive bidding and sourcing Contract administration Donor compliance Documentation and record management Ethical procurement practices Cost analysis and value-for-money assessment Ability to communicate in English, both written and oral.

PHYSICAL DEMANDS AND WORK ENVIRONMENT: The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical demands: While performing the duties of this job, the employee must be mobile in an office environment and able to use standard office equipment. Must be able to communicate in verbal and written form. Work environment : Typical office environment with exposure to a minimal noise level. Project HOPE employees work in the global health field and may be required to travel or work in countries where working conditions are classified as “hardship”.