Associate Buyer

Job Title: Associate Buyer Department: Operations Reports to: Supply Chain Manager Work Location: In-Person Pay Range: $60,000-$75,000 (based on experience) Position Type and Expected Hours of Work: Full-Time, Monday-Friday, 40 hours/week About Elucent Medical: Elucent Medical is a medical device company focused on developing surgical navigation technologies, particularly for cancer surgery, to improve patient outcomes through precision and efficacy.

The company's solutions are designed to transform traditional surgical instruments into "smart" tools, enhancing surgical precision and patient outcomes.

Job Summary

The Associate Buyer will be primarily responsible for executing our purchase orders and keeping materials moving from supplier to dock. Working from the plans and priorities set by the Supply Chain Manager, they will place and release orders in our ERP system, follow up with suppliers on acknowledgments and delivery dates, expedite critical materials, and keep PO records accurate and current.

They will also be cross-trained on core Inventory Operations Specialist tasks, such as Shipping and Receiving, so they can provide backup coverage when an Inventory Operations Specialist is out of the office. This role supports, but does not replace, the planning function: MRP ownership, demand planning, and supplier selection remain with the Supply Chain Manager.

Supervisory Responsibilities: None.

Job Responsibilities

Create, release, and revise purchase orders in the ERP system based on the planned requirements and priorities set by the Supply Chain Manager. Follow up with suppliers to confirm order acknowledgments, delivery dates, and quantities; track open POs through receipt. Expedite critical and late materials, and alert the Supply Chain Manager early when a supplier is likely to miss a date or when a shortage could affect production or customer shipments.

Maintain accurate PO records, including change orders, reschedules, cancellations, and supplier documentation, in line with Elucent's quality system and document control procedures. Report open PO status, past-due lines, and supplier on-time delivery data to supply chain and planning. Work with Receiving, Quality and Accounts Payable to help resolve invoice, pricing, and receipt discrepancies, and assist with supplier returns and RMAs.

Must be able to resolve minor problems and escalate complex problems to Supply Chain Manager. Maintain a professional and collaborative relationship with suppliers. Create and maintain item and supplier data in ERP System, including creating new part numbers, updating reorder points, and keeping vendor information, part numbers and pricing updated.

Purchase maintenance, repair, and operations (MRO) items, including production supplies, packaging, and general office supplies, working with approved suppliers and following company purchasing procedures and guidance by manager. Act as backup to the Inventory Operations Specialists when they are out of the office, covering core tasks such as receiving supplier deliveries and shipping customer orders, after cross-training.

All other duties as assigned.

Qualifications

1-5 years in purchasing, buying, or supply chain, preferably in a manufacturing environment. HS Diploma required; Associate's or Bachelor's degree in Business, Supply Chain, or a related field preferred. Purchasing or buying experience, including placing and following up on purchase orders, required. ERP/MRP system experience required.

Medical Device/Manufacturing experience preferred. Required Skills/Abilities: Meticulous attention to detail and accuracy when entering and maintaining PO data. Clear and effective written and verbal communication skills. Proficiency in Microsoft Excel, Outlook, and Word. Well organized and able to prioritize multiple open orders and shifting deadlines.

Dependable and persistent in following through on suppliers and commitments. Willingness to be cross-trained on warehouse tasks (receiving and shipping) to cover for Inventory Operations Specialists. Ability to work effectively with others and follow established procedures. Physical Requirements / Work Conditions: Primarily desk work, with occasional warehouse work when covering for Inventory Operations Specialists.

Ability to occasionally lift 30 lbs. Elucent Medical Benefits, Culture and Work Environment At Elucent Medical, we prioritize our employees' well-being by providing comprehensive benefits including comprehensive health insurance, a generous retirement savings plan with company matching, flexible work arrangements, generous paid time off, and ongoing professional development opportunities, ensuring a fulfilling and balanced work life.

Fulltime Employees are provided: 401(k) 401(k) matching (4%) Dental insurance Health insurance Vision insurance Paid Holidays Paid Vacation Days Paid Sick Days Short Term Disability Long Term Disability Life Insurance Pet Insurance Employee Assistance Programs Affirmative Action / EEO Statement Elucent Medical provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. Work Authorization: Candidates must be legally authorized to work in the United States for any employer. Elucent Medical does not provide visa sponsorship or assume sponsorship of employment visas now or in the future.