Administrative Assistant

About Us

Simple Beginnings provides compassionate, high-quality residential and day program services for adults with disabilities. We pride ourselves on professionalism, organization, and a strong commitment to our clients, families, and staff. We are seeking an experienced Administrative Coordinator to join our growing leadership team and help manage daily operations, compliance, and program excellence.

Position Summary

The Administrative Coordinator will oversee administrative operations for our group homes and day program, ensuring full compliance with DSPD, DHHS, and licensing standards. This position requires a highly organized, detail-oriented professional who can manage staff systems, maintain accurate documentation, and support leadership in day-to-day operations.

Key Responsibilities

Payroll & Staffing Prepare and process employee payroll accurately and on time. Maintain employee schedules and ensure adequate staffing coverage across all homes. Track attendance, PTO, and time-off requests. Training & Onboarding Conduct new employee onboarding and orientation. Maintain all staff records, training certificates, and background checks.

Develop and schedule ongoing staff trainings and refreshers. Create client-specific training materials and binders. Compliance & Auditing Perform regular compliance checks and prepare for state licensing inspections. Conduct monthly fire extinguisher and safety inspections. Complete and document internal audits of employee and client files.

Ensure all documentation aligns with company and state regulations. Electronic Health Records Manage and update BlueStep or other EHR systems for accuracy. Maintain client data, incident reports, and support documentation. Program Operations Assist with developing and updating personnel policies and procedures. Create staff, parent, and client reports and fiscal-year summaries.

Order and track household supplies and office inventory. Support development of client support strategies in collaboration with managers and behaviorists. Help coordinate licensing visits and documentation preparation.

Qualifications

Minimum 2 years of administrative experience, preferably in human services or healthcare. Strong understanding of confidentiality and compliance requirements. Excellent written and verbal communication skills. High level of organization and attention to detail. Proficiency with Microsoft Office Suite, EHR systems (BlueStep preferred), and cloud-based tools.

Must pass a background check. Salary $38,000 - $40,000 per year