Assistant Controller

Working directly for the Branch Controller, the Assistant Controller will help support the administrative and accounting functions for Hatzel & Buehler, Bluestone Communications and Blue Sky Controls. The Assistant Controller will assist in the preparation of payroll, accounts receivable, Project Management, Quality Controls, Accounts Payable and other financial activities.

This role will help to ensure compliance with corporate standard operating procedures and help improve the internal processes.

Key Responsibilities

Payroll: Work with Administrative Assistant and Corporate payroll team to ensure weekly payroll is processed in a timely manner. Act as a back up to jurisdictional and pay scale questions covering numerous IBEW locals. Work with Admin Assistant and Corporate office on benefit questions, issues and resolutions for Union Employees when needed.

Assist Branch Controller in processing confidential payroll on a weekly basis using Traqspera and Spectrum. Assist Project Accountants and Admin Assistant with certified payroll reporting when needed. Accounts Receivable: Follow up on collections that are over 30+ days overdue and update collection notes as needed. Assist Branch Controller in cleaning up AR on a monthly basis.

Review with Branch Controller and Branch Manager collection items and develop a game plan for further follow-up. Review retention reports and invoice customers. Run weekly Accounts Receivable (AR) and retention reports and review for issues/follow-ups. Assist Branch Controller with monthly corporate reporting on AR and retention.

Assist Branch Controller in projecting billing amount on a monthly basis for 3 or more entities. Assist Branch Controller in Approving and Executing Change Orders in Spectrum when needed. Accounts Payable: Review and approve subcontractor payments. Assist Branch Controller with manual check requests. Review and approve Credit Card expenses on biweekly/monthly basis.

Work with Branch Controller and Corporate Accounts Payable (AP) to address and resolve any issues. Quality Controls: Clean up open purchase orders on active and completed jobs on monthly basis. Clean up open Sub-Contracts on completed jobs. Review Contract type and Earned Revenue Calculation for new job set up on weekly basis.

Assist Branch manager and Branch Controller OCIP/CCIP related inquiries. Assist in Bond Verifications for new, active and completed jobs. Review job overview reports on bi-weekly/monthly basis for any cost opportunities or overages. Close completed jobs in Spectrum on a monthly basis. Quarterly, Annual and Other Duties: Conduct quarterly PCS (Project Cost Summary) reviews with Branch Manager, Project Managers, and Branch Controller and address any question/issues during the process.

Create quarterly Project Cost Summary (PCS) reporting packet. Update Projections on jobs on monthly/quarterly basis. Work with the Branch Manager and Branch Controller to develop annual budgets. Work with Branch Controller and Branch Manger to develop billing rates for service and T&M work on annual basis. Work with Branch Controller and the Corporate on year-end audit inquiries and confirmations.

Assist Branch Controller in new hire training and cross-training of departments. Assist Branch Controller with bond-related tasks and requests for new, active and completed jobs. Assist team members in documenting and updating standard operating procedures (SOPs). Evaluate current internal processes and recommend efficiency upgrades where needed.

Additional duties, responsibilities, and activities may change as needed.

Qualifications

Bachelor’s degree in accounting or finance or related field. Strong understanding of Accounts Receivable and Construction Accounting. Construction experience preferred. PA (Allegheny County) Notary a plus. 5-10 years in an accounting related field. Experience with Microsoft Office, Spectrum ERP system or similar accounting software, proficient in Microsoft Excel.

Excellent attention to detail and organizational skills. Proven track record of meeting client and corporate deadlines. Strong communication and interpersonal skills. Ability to work independently and as part of a team. Ability to work efficiently and accurately with little direct supervision. Work Environment: This job mainly operates in an office setting using standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines.

This job is a full time in-office position. Equal Employment Opportunity HATZEL & BUEHLER provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, HATZEL & BUEHLER complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. HATZEL & BUEHLER expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status.

Improper interference with the ability of HATZEL & BUEHLER’s employees to perform their job duties may result in discipline up to and including discharge. Americans with Disabilities Act Applicants as well as employees who are or become disabled must be able to perform the essential job functions either unaided or with reasonable accommodation.

The organization shall determine reasonable accommodation on a case-by-case basis in accordance with applicable law.