Qssr-Rcb-Legal Specialist

RWANDA CONVENTION BUREAU JOB DESCRIPTION

1. POSITION: LEGAL SPECIALIST
2. JOB PURPOSE The Legal Specialist provides legal advice and support to ensure that the organisation’s decisions, contracts, transactions and operations comply with applicable Rwandan laws, regulations and other relevant legal instruments. The position supports contract management, legal compliance, risk mitigation, dispute resolution, governance and the protection of the organisation’s legal interests.
3. KEY DUTIES AND RESPONSIBILITIES 3.1. Legal Advisory and Compliance Provide legal opinions and advice to management and relevant departments on matters affecting the organisation. Conduct legal research, interpret applicable legislation, and prepare legal briefs, memoranda and recommendations. Monitor changes in relevant laws and regulations and advise management on their implications. Identify, assess and recommend measures to mitigate legal and regulatory risks. Support the development and review of internal policies, procedures and compliance guidelines, promoting accountability, transparency and ethical conduct. 3.2. Contract Management and Commercial Transactions Draft, review and advise on contracts, memoranda of understanding, partnership agreements, consultancy agreements, addenda and other legal instruments. Participate in contract negotiations and ensure appropriate protection of the organisation’s interests, rights and obligations. Advise on contractual performance, amendments, renewals, termination, breaches and remedies. Monitor contractual obligations and deadlines and maintain an up-to-date contract register. Provide legal input into procurement documents and contracts, ensuring compliance with applicable procurement requirements and appropriate management of contractual risks. 3.3. Litigation and Dispute Resolution Assess disputes, claims and potential litigation involving the organisation and recommend appropriate courses of action. Prepare case briefs, evidence files and other documentation required for legal proceedings. Coordinate with external advocates and authorised representatives, and liaise with relevant courts, tribunals, regulators and public authorities as authorised. Support negotiations, mediation and settlement processes, and monitor ongoing cases, deadlines and implementation of court orders or settlement agreements. 3.4. Employment Law and Corporate Governance Advise management and Human Resources on employment contracts, disciplinary procedures, grievances, termination and other labour-related matters. Review employment-related decisions and documents for compliance with applicable labour legislation. Provide legal support on the organisation’s mandate, powers, delegated authority and decision-making procedures. Review governance documents, resolutions, policies and other institutional instruments when requested. Support boards, committees and management in addressing legal issues and maintaining appropriate institutional records. 3.5. International Agreements and Data Protection Review international agreements, cross-border contracts, partnerships and cooperation arrangements, as assigned. Assess legal risks arising from international transactions and advise on the interaction between applicable international obligations and Rwandan law. Advise on compliance with applicable personal data protection, privacy and confidentiality requirements. Support the management of legal risks relating to personal data, information sharing and confidential records. 3.6. Legal Records and Reporting Maintain accurate, complete and confidential legal files, registers and electronic records. Prepare periodic reports on contracts, litigation, compliance matters and emerging legal risks. Track legal deadlines, contractual obligations and agreed mitigation measures. Perform any other lawful duties assigned by the supervisor that are consistent with the position. 4.

QUALIFICATIONS

AND EXPERIENCE 4.1. Academic and Professional Qualifications The candidate must meet one of the following requirements: Option 1: A Bachelor’s Degree in Law from a recognised institution, an Institute of Legal Practice and Development (ILPD) Legal Practice Certificate or its equivalent, and at least five (5) years of relevant professional experience.

Option 2: A Master’s Degree in Law from a recognised institution, an ILPD Legal Practice Certificate or its equivalent, and at least three (3) years of relevant professional experience. 4.2. Relevant Experience The candidate should have experience in legal practice, particularly in contract drafting and negotiation, corporate law, public and administrative law, legal research, compliance, legal risk management and dispute resolution.

Experience in international trade, treaties and cross-border transactions is an added advantage. 5. LANGUAGE REQUIREMENTS The candidate must have strong written and oral communication skills in English and Kinyarwanda. Proficiency in French is an added advantage. Q-Sourcing Servtec is an equal opportunity employer. Deadline: 25th October 2026. Only shortlisted candidates will be contacted. Solicitation will lead to disqualification.