Senior Payroll Specialist

Position Description: Oversee activity for processing weekly trades’ and biweekly staff payroll, including off-cycle payroll and postings. Track, analyze, troubleshoot, and audit payroll data. Annual base salary range for this position may be CAD$79,000 to CA$95,000, depending on experience and fit.

Essential Duties

Manage process to validate payroll checklists to ensure processes are complete. Authorize positive pay files for payroll checks issued, ACH files daily, and initiate stop payment requests. Verify reporting of contributions to Union Pension and Health plans. Conduct scheduled and ad hoc payroll audits on processes and data to ensure data integrity and compliance with company policy and legal requirements; includes, union audits, claims reporting, address setup audits, International tax and VISA set-ups, etc.

Manage bank exception items on Payroll accounts by researching through proper channels to resolution. Main point of contact for business units and auditors, coordinate requests for payroll documents and responses to Union audits. Analyze and extract Union pay scale table data from collective bargaining agreements to ensure current and accurate Union payroll information.

Review weekly, bi-weekly and month-end payroll postings and maintain database to validate completion. Maintain activity rates for trade employees. Facilitate cross-functional team environment to ensure identifying test data, execution of payroll testing and validation for system bug fixes and enhancements are completed and communicated accurately and timely.

Prepare and verify monthly payroll metrics, ensure information such as number of off-cycle payrolls, late timesheets received, and number of retroactive payrolls processed is available. Present recommendations for resolutions on current outstanding issues and process improvements based on findings to Payroll Managers.

Research, resolve and respond to issues with payroll postings from business units. Analyze payroll balance sheet and bank reconciliations and ensure entries for correcting reconciliation items are prepared and entered by payroll staff. Prepare and deliver training to Payroll group. Other activities, duties, and responsibilities as assigned.