Facilities/IT Assistant

Job Details: Salary Range: $22.00 - $28.00Hourly, Primary Function: The Facilities/IT Assistant will embrace Larchmont’s mission and introduce new ideas, systems and initiatives to achieve further excellence, growth and impact. The Facilities/IT Assistant will report directly to the School Leader(s) and the Director of Operations and will be responsible for maintaining proper functioning of internal and external facility maintenance and repairs, maintaining computer hardware, systems, and networks aiming for the highest functionality.

The Facilities/IT Assistant will help in the day-to-day operations and performs tasks related to HVAC, electrical, plumbing, security, environmental, safety, and custodial. The ideal candidate will have knowledge of basic construction and maintenance technics as well as basic knowledge of computer software and hardware and a variety of internet applications, networks and operating systems.

This position requires a team player attitude, excellent interpersonal and communication skills, attention to details and excellent problem-solving skills. The Facilities/IT Assistant has the ability to coordinate with the Facilities Manager and IT Manager to communicate problems and collaborate a solution to address any issues.

IT Support: Take direction and collaborate with the IT Manager. Perform full range of on-site maintenance and repairs on assigned products to include technical diagnostics, break/fix, installation, removal and customer call assistance. Manage inventory, including lost and stolen equipment. Request assistance when necessary to meet school’s demands and for reoccurring issues.

Show measurable progress in technical abilities, troubleshooting techniques and productivity. Set up conference center for special events and meetings to meet school function requirements. Responsible for maintaining a “trunk stock” inventory with a value at or below $1000. Contact contractors and vendors as necessary to resolve problems.

Facilities Support: Maintain buildings, offices, classrooms, parking lots, play areas, kitchens, and other areas on campus in a clean, safe, and orderly condition. Perform a wide variety of custodial and maintenance tasks around campus including, but not limited to sweeping, mopping, vacuuming, dusting, cleaning, scrubbing and polishing.

Perform minor repairs to facilities, buildings, offices, and school campuses. Clean walls, fixtures, appliances, water fountains, windows, and other surfaces, as needed. Receive, check, and store custodial supplies. Maintain inventory and communicate purchasing needs to Office Manager. Gathers and dispose of trash found on campuses such as litter and debris and wash waste receptacles.

Operate light machinery (i.e., power washer, leaf blower, vacuum, power tools) Identifies and reports information regarding vandalism and theft. Reports needed repairs to building hardware, plumbing, equipment, and furniture to Office Manager and/or School Leader(s). Restock break room and meeting room supplies. Other Functions: Organize and direct day-to-day activities of the office to assure efficient and effective operations Create Purchase Orders for needed equipment and services Timely completion of invoices and expense reports Maintain integrity of data through various maintenance procedures and correction of integrity problems, including; but, not limited to, anomaly resolution issues.

Maintain a wide variety of digital and paper files, records and related information by using different computer systems such as employee and student databases, etc. Coordinate with Network Support Office and site staff to set up, implement and maintain information systems. Develop procedures to expedite transmittal of information or to facilitate implementation of policies, programs, and directives Establish and maintain numerical, alphabetical and subject matter files that may contain sensitive and confidential material Schedule, direct, and oversee tasks of necessary additional equipment and technology repair as required by job assignment Maintain working equipment: telephone, copy machines, scanners, projectors, and external campus entry gate systems Assist with the day-to-day efficient operation of the campus Move, set up, adjust, and arrange/re-arrange furniture, supplies, and equipment Deliver equipment, furniture, and supplies to campuses/offices as needed.

Assist in maintaining a safe and secure campus Respond to inquiries from staff, parents and outside agencies in a timely manner. Attend any/all trainings and meetings to stay current on expectations, policies and procedures. Follow safety protocols and uses protective equipment/gear in order to minimize the frequency and severity of work-related accidents.

Follow safe operating procedures in the operation of equipment and the use of supplies. Adhering to school policies, procedures and deadlines Participate professionally in scheduled meetings Communicate with all stakeholders in a respectful manner and tone, that is consistent with the Larchmont Charter School mission and philosophy.

Model professional behaviors and ethical standards when dealing with students, parents, peers, and the broader community. Maintain reliable and consistent attendance and punctuality. Travel to school campuses, as necessary. Perform other related duties as assigned or needed. Knowledge of: Technical knowledge of network and computer hardware; hands-on hardware troubleshooting experience; equipment support experience; working technical knowledge of current network protocols, operating systems, and a variety of computer applications; knowledge of G Suite for Education; Google Chromebook Management and Enterprise Configuration; Apple products and device management; Modern office practices, procedures and equipment; Information transfer, sharing and communications among differing computer systems; Record keeping techniques, filing systems, and information management; Operation of office machines, including computer workstation and copy/scan machines; Common custodial cleaning methods and construction/maintenance techniques; Sterilization and sanitation methods used in custodial work; Common cleaning materials, tools, and equipment; Professional skills for collaboration and teamwork with all stakeholders; Written and oral communications skills.

Ability to: Follow the policies and procedures set forth by Larchmont Schools; independently compose correspondence; exercise independent judgment in providing information and interacting with all stakeholders; identify and refer matters to the assigned administrator in order of priority; ability to work independently; prioritizing tasks to meet deadlines while maintaining accuracy and attention to detail; make decisions in accordance with laws and regulations and apply them to problem situations; train and provide work direction to others; maintain and manage tool kit, supplies, and accurate inventory; read and understand technical manuals and procedural documentation; communicate technical information clearly to users; meet schedules and timelines; perform duties effectively with many demands on time and constant interruptions; perform the physical activity involved in common custodial cleaning activities; operate custodial cleaning equipment; recognize maintenance needs and report repairs needs; follow schedules and procedures; operate two-way radio equipment; react quickly and appropriately in emergencies; understand and follow written and oral instructions; work collaboratively and professionally with the Larchmont Schools team; Establish good relations and communicate effectively with all stakeholders.

Physical Requirements: Continual speaking; Standing & sitting frequently and for long periods of time; Reaching, walking, bending, grasping and pinching, occasional lifting and carrying, squatting, twisting or kneeling; climb ladders and stairs; safely lift and carry items weighing up to 75 pounds; Work outdoors under adverse weather conditions.

manual dexterity to use office equipment; repetitive operation of computer keyboard; travel to/from Network Support Office, school buildings, classrooms and grounds. Environment: Uneven surfaces, noise, quick work pace; required to respond to the unpredictable behaviors of students; frequent use of computer screen; regularly involves working outdoors and exposure to inclement weather and biohazardous waste; involves exposure to traffic congestion Other Requirements: Support the School’s mission & vision; exercise good judgment and moral character.

Larchmont Schools has the right to revise this job description at any time. Larchmont Schools is an Equal Opportunity Employer.Qualifications: Minimum Qualifications: High School diploma or GED One to two years related experience and/or training TB Test clearance & DOJ fingerprinting clearance Demonstrated ability to work independently and be self-directed while also able to work collaboratively with staff and management Ability to coordinate multiple tasks simultaneously with minimal supervision and work efficiently under pressure to meet deadlines Strong communication (written and verbal), organization, and interpersonal skills Excellent writing and analytical skills Detail-oriented, highly organized, and motivated Demonstrated computer aptitude and experience Basic knowledge of construction and maintenance technics and willingness to problem solve Proficiency in Microsoft Office Suite (particularly, advanced level Excel and Word) and ability to use Excel for data management and organization