Staffing Assistant - Quincy, MA

Job Description Staffing Assistant Location: Quincy, MA (Onsite – This is not a remote position) Position Summary The Staffing Assistant supports recruiting, hiring, onboarding, and workforce scheduling activities. This role works closely with recruiters, hiring managers, and candidates to ensure a seamless hiring process while maintaining accurate employee and candidate records.

This position is ideal for someone interested in building a career in Talent Acquisition with a growth path toward a Recruiter role.

Key Responsibilities

Post job openings on job boards, social media, and company websites. Review applications and maintain Applicant Tracking Systems (ATS). Schedule interviews and coordinate communication between candidates and hiring managers. Assist with reference checks, background screenings, and hiring documentation. Support recruitment events, job fairs, and hiring initiatives.

Maintain employee and candidate records with accuracy and confidentiality. Coordinate new hire onboarding and orientation activities. Assist with scheduling, staffing coverage, and workforce tracking. Respond to applicant and employee inquiries regarding staffing and employment processes. Provide recruitment updates and staffing reports as needed.

Qualifications

Required 1–2 years of administrative, staffing, customer service, or office support experience. Proficiency in Microsoft Office (Word, Excel, Outlook). Strong organizational, multitasking, and communication skills. Bilingual English/Spanish preferred. Ability to handle confidential information with discretion. Strong attention to detail and ability to work in a fast-paced environment.

Preferred Experience with Applicant Tracking Systems (ATS). Interest in pursuing a career in Recruiting or Talent Acquisition. Strong customer service and relationship-building skills. Growth Opportunity This role provides hands-on experience in sourcing, interviewing, onboarding, and workforce planning, offering a clear career path from Staffing Assistant to Recruiter.

Position Type: Full-Time Location: Lowell, MA (Onsite – Candidates must be able to work in-person at our Lowell office. Remote work is not available for this position.) Language Requirement: Bilingual English/Spanish preferred (written and verbal).