HR & Executive Operations Specialist

Job Details: Job Location: Legal Address

• Memphis, TN, Salary Range: Undisclosed, Job Category: Human Resources, HR & Executive Operations Specialist Location: Memphis, TN Salary: $45,000–$55,000/year (commensurate with experience) Status: Full-time, Onsite About Us: We are an innovative charter school with a mission to provide exceptional education and a thriving workplace. We’re looking for a smart, proactive, and resourceful HR & Executive Operations Specialist to partner directly with our Chief Human Resources Officer (CHRO) in running a high-functioning, people-focused HR department. If you enjoy variety, love being the right-hand to a senior leader, and have a knack for keeping things organized and moving forward, this role is for you. What You’ll Do: You will serve as the CHRO’s go-to person for HR operations, recruiting, and daily coordination.

Your responsibilities

Daily partnership with CHRO: Start each day mapping priorities, action items, and deadlines. Recruiting coordination: Post roles, manage applicant flow, conduct initial screenings, schedule and sometimes lead interviews, and prepare offer letters. Onboarding & benefits administration: Facilitate new hire sessions, enroll employees in benefits, and ensure compliance with all required documentation.

HR reporting & metrics: Generate reports in Paycom, track HR KPIs, and assist with data analysis. Payroll support: Review payroll runs in Paycom for accuracy, assist with corrections, and ensure compliance with all payroll processes. Document management: Maintain accurate and confidential employee files, track contracts, and manage sensitive correspondence.

Communications: Draft letters, memos, and announcements — often using AI (Artificial Intelligence) tools to speed up and refine messaging. Executive support: Screen visitors, help manage scheduling, and proactively identify needs before they arise. Why You’ll Love Working Here: You’ll work side-by-side with the CHRO and gain exposure to both strategic and operational HR work.

You’ll have variety in your day — from hiring the right people to improving processes that keep our team running smoothly. You’ll be part of a mission-driven school making a real impact. Business casual environment with an emphasis on professional polish.

Qualifications

What We’re Looking For: Education: Bachelor’s degree in Human Resources, Business Administration, or related field required. HR certification (PHR, SHRM-CP, or higher) preferred — or a demonstrated commitment to earning one. Experience: 2–4 years in HR, office management, or a combined HR/administrative support role. Charter school or education environment experience a plus, not required.

Skills: Strong organizational skills and exceptional attention to detail. Ability to handle confidential information with discretion. Excellent written and verbal communication skills, with professional polish. Tech Comfort: Familiarity with HRIS systems (Paycom experience preferred), Microsoft Office, and emerging AI (Artificial Intelligence) tools like ChatGPT.

Presence & Demeanor: Professional, approachable, and confident when interacting with leadership, employees, and visitors. Personality: Proactive, solutions-oriented, calm under pressure, and positive in all interactions.