Senior Payroll Specialist

Join a Global Leader in Transport & Logistics — MEDLOG USA At MEDLOG USA/SEI Acquisition, we don’t just move goods — we move industries forward. As one of the fastest-growing logistics providers globally, we offer innovative, sustainable, and customer-focused solutions across the supply chain. Our strength lies in our people: a diverse, dedicated team committed to excellence, safety, and continuous improvement.

We believe in empowering our employees with opportunities for growth, collaboration, and impact. Whether you're on the road, in the yard, or behind the scenes, your work drives global trade and connects communities . Be part of a company that values integrity, innovation, and inclusion. Be part of MEDLOG. The Senior Payroll Specialist will be on-site and is responsible for the accurate and timely processing of contractor payroll and agent commissions, while serving as a senior resource for complex payroll, settlement, deduction, and commission-related matters.

The Senior Payroll Specialist will manage sensitive contractor and vendor information, perform payroll and settlement reconciliations, research discrepancies, and partner with contractors, agents, and internal departments to resolve issues. This role will also support process improvements, help ensure accurate data within the TMS, and provide guidance to team members on payroll and settlement procedures.

Key Responsibilities

Review and process contractor payroll accurately and within established deadlines. Review, validate, and enter weekly deductions, identifying and resolving discrepancies as needed. Set up, maintain, and release contractor maintenance accounts. Review and process escrow fund releases and transfers. Manage payroll-related closeout activities for terminated contractors and vendors.

Enter and validate contractor pay within the TMS. Research and resolve complex driver settlement questions, payroll discrepancies, and payment concerns. Run and analyze revenue, driver pay, and brokered reports from Power BI to prepare and validate agent commissions. Review commission calculations for accuracy and investigate discrepancies prior to processing.

Serve as a knowledgeable resource for agents regarding commission questions and concerns. Order and distribute Comdata cards to agents and assist with related issues. Enter and maintain contractor, vendor, and truck profiles within the TMS, ensuring information is complete and accurate. Respond to payroll and billing questions and coordinate with appropriate internal teams to resolve outstanding issues.

Perform payroll and settlement reconciliations and identify exceptions requiring additional review. Maintain accurate records and handle confidential payroll and contractor information with discretion. Identify opportunities to improve payroll, settlement, commission, and data-entry processes. Assist with documenting procedures and maintaining consistent payroll practices.

Provide guidance and support to Payroll Specialists and assist with training or knowledge sharing as needed. Support management with payroll reporting, research, audits, and special projects. Prioritize multiple time-sensitive responsibilities while maintaining a high level of accuracy and customer service. Schedule: Monday

• Friday, 8:00 a.m. - 4:30 p.m Qualifications: High school diploma or equivalent required; associate or bachelor’s degree in Accounting, Finance, Business Administration, or a related field preferred. 3+ years of payroll, contractor settlement, commission, accounts payable, or closely related experience preferred. Previous experience within the trucking, transportation, logistics, or drayage industry strongly preferred. Experience processing contractor or driver settlements is highly desirable. Experience working with a Transportation Management System (TMS) preferred. Working knowledge of Microsoft Excel; experience working with Power BI reports preferred. Strong understanding of payroll calculations, deductions, reconciliations, and payment processing. Excellent analytical, problem-solving, and conflict-resolution skills. Strong verbal and written communication skills with the ability to effectively communicate with contractors, agents, vendors, and internal stakeholders. Exceptional attention to detail and commitment to accuracy when handling financial and confidential information. Strong organizational and time-management skills with the ability to independently prioritize competing deadlines. Ability to research discrepancies, identify root causes, and follow issues through resolution. Self-motivated and dependable with the ability to work both independently and collaboratively. Ability to remain professional and positive in a fast-paced, deadline-driven environment. Work Authorization: Authorized to work in the U.S.

Benefits

Health, Dental, and Vision Insurance Life and Short-Term & Long-Term Disability Insurance 401(k) with company match Paid holidays, vacation, and sick time FSA Employee Assistance Program