Office Specialist 1

Department: Department of Fisheries, Wildlife and Conservation Sciences Special Instructions to Applicants: When applying you will be required to attach the following electronic documents:

1. A resume and
2. A cover letter indicating how your qualifications and experience have prepared you for this position. For additional information please contact: Amanda Cooper Amanda.cooper@oregonstate.edu 541-737-1936 Job Summary: This recruitment will be used to fill one full-time, Office Specialist 1 position for the Department of Fisheries, Wildlife and Conservation Sciences at Oregon State University (OSU). This position will provide general reception and administrative support and serve as the face for the Department of Fisheries, Wildlife, and Conservation Sciences in Nash Hall, on the main Oregon State University Corvallis campus. Position duties include, but not limited to, general front office reception and clerical duties, general clerical support for social events, and opening and closing the main office each day. The incumbent will be the primary point of contact for all in person visitors (students, faculty, alumni, community stakeholders, donors, etc.) and incoming department phone calls. They are also tasked with providing general clerical support for all department-wide social and outreach events. This position will also provide clerical support to FWCS by assisting with record keeping, updating internal documents, and processing key and telecom requests.

Key Responsibilities

Provide customer service and apply existing institutional policies and procedures to respond to general inquiries in person, by email, and over the phone. Serve as an information resource for FWCS faculty with Workday needs related to travel and purchasing. Stay informed of any policy and/or procedure updates, as it relates to purchasing and travel at OSU.

Process personal reimbursements and direct pay requests in a timely manner for non-FWCS volunteers and guests. Assist with travel arrangements for invited FWCS guests. Support planning for and execution of department community events and outreach activities, as needed. Research and order office supplies and equipment, and telephone equipment; maintain inventory and service agreement records; work with safety and facilities manager and arrange for office building and equipment repairs or services, as needed.

Provide administrative support to the Department Head and Administrative Manager, as needed.

Qualifications

Required Qualifications: Completion of courses or training in Office Technology; OR One year of general clerical experience which included typing, word processing, or other generation of documents; OR an equivalent combination of training and experience. Strong customer service background and enthusiasm for welcoming and helping people.

Previous experience serving as the primary reception contact and supporting a large, busy, dynamic office. Demonstrated ability to effectively communicate verbally and in writing, in addition to strong interpersonal communication skills. Commitment to promoting and enhancing inclusive excellence. This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per University Standard: 05-010 et seq.

Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months.

Preferred Qualifications

Previous experience with social media and website editing. Experience in and enthusiasm for conservation and natural resource sciences. Record of/commitment to work with underrepresented/underserved students or other audiences. Life experience, education, or training that broadens capacity to equalize student success or impact underserved audiences.

Working Conditions/Schedule: This position requires working in a fast-paced, active office environment with frequent interruptions and regular foot traffic. The required work schedule is 8:00am – 5:00pm on weekdays in Nash Hall on the main OSU Corvallis Campus. Participation in Departmental activities outside of these hours may be needed occasionally, with appropriate compensation.

Salary Range: $18.06 - $24.99 Anticipated Start Date: 2026-08-17 Anticipated End Date: We are an Equal Opportunity Employer, including disability, protected veteran, and other protected status. OSU will conduct a review of the National Sex Offender Public website prior to hire. OSU is a fair chance employer committed to inclusive hiring.

We encourage applications from candidates who bring a wide range of lived experience including involvement with the justice system. If this position has “critical or security-sensitive” responsibilities and/or driving duties and you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.)

Background check results do not automatically disqualify a candidate. Take a look at our Background Checks website including the for candidates section for more details. If you have questions or concerns about the pre-employment check, please contact OSU’s Employee and Labor Relations team at employee.relations@oregonstate.

edu .