Executive Assistant to CEO (Personal + Business Support)

Univacity Ltd. is hiring an Executive Assistant to the CEO to support both business execution and select personal/admin needs. You’ll help keep the CEO organized, focused, and moving fast—owning schedules, communications, follow-ups, and operational details with high accuracy and discretion. This role is ideal for someone who is detail-oriented, sharp, calm under pressure, and exceptionally organized , with strong communication skills and comfort working with modern tools.

Key Responsibilities

scheduling, rescheduling, confirmations, and agenda preparation Book meetings and calls; coordinate across multiple time zones Track priorities, deadlines, and deliverables; send reminders and follow-ups Prepare meeting briefs, notes, action items, and follow-through Communication & Admin Manage inbox: triage, respond on behalf of CEO, draft professional emails Maintain documents, reports, and templates (Docs/Word) Create and update spreadsheets (Excel/Google Sheets) for tracking and reporting Keep CRM updated and accurate; support business development workflows Execution & Errands Support execution of executive tasks and light operations Run occasional personal errands and logistics (as needed) Coordinate travel, bookings, and reservations (if required) What We’re Looking For Highly detail-oriented with strong ownership and follow-through Soft-spoken, professional, and emotionally intelligent communicator Excellent time management and ability to prioritize independently Strong writing skills (email drafting, documents, summaries) Comfortable with analytics/tracking and reporting Requirements Required Skills / Tools Google Workspace or Microsoft Office (Docs/Word, Sheets/Excel, Calendar) Spreadsheets: formulas, filters, structured tracking CRM experience (Hub.

Spot, Zoho, Salesforce, or similar) Tech-savvy: learns tools quickly, sets up workflows, uses reminders/automation Basic understanding of business development processes is a plus Nice to Have Previous experience as an Executive Assistant / PA to a founder or C-level leader Experience with meeting minutes, client coordination, and pipeline follow-up Familiarity with tools like Notion, Trello/Asana, Slack, Zoom/Meet Working Style / Expectations High confidentiality and discretion Strong responsiveness during working hours Proactive: spots issues before they become problems Organized and consistent in documenting tasks and updates