Executive Assistant for a Cleaning Service Company in the US (Home Based Full Time)

• Research and manage small business certification applications (e.g., SBE/SBC), including gathering documents, completing forms, and tracking status.

• Research grant opportunities, prepare and organize grant applications, and track approvals and deadlines.
• Source and vet freelance grant writers for the owner to review.
• Support recruitment of experienced house cleaners, including posting openings, screening applicants, and following up with past or declined candidates for future openings.
• Conduct follow-ups across the business, including client check-ins, candidate follow-ups, and pending opportunities.
• Maintain and update client, job, and scheduling records in Housecall Pro.
• Handle light inbox management, including flagging priority items and drafting responses.
• Organize and maintain business paperwork, files, and records.
• Identify and track new business opportunities to ensure nothing falls through the cracks.
• Complete research and administrative projects as assigned by the owner.