Administrative Assistant/Monitor

Job Details: Job Location: Mainland HQ

• San Antonio, TX, Salary Range: $17.27Hourly, Primary Function Responsible for the day-to-day clerical duties for the Compliance Department as assigned by the Compliance Officer/Special Services Coordinator. Monitor/Audit source documentations, facilities, transportation, direct service delivery, within the agency content areas for the Head Start, Early Head Start, Early Head Start – Child Care Partnership programs and USDA CACFP program for children and families served. Works closely with field operational staff to provide technical assistance based on monthly findings which supports all direct service delivery. Enter all monitoring findings into Child. Plus including follow up status. Duties Will assist the Compliance/Special Services Coordinator in coordinating the daily activities in the Compliance Department. Maintains a department filing system that assures accountability, order and immediate retrieval. Types all correspondence and reports for the Compliance Department. Will photocopy required documents for the Compliance Department. Will maintain an ample supply of forms/documents for the Compliance Department. Will maintain a calendar of appointments for the Compliance Officer/Special Services Coordinator. Ensures proper distribution of inter-office correspondence. Assists in the preparation of the Department Monthly Activity Report. Prepares department time sheets on a bi-weekly basis. Will be involved in all Agency evaluations, reviews and monitoring activities as assigned. Will make on-site visits to monitor centers, departments, and/or content areas for compliance purposes and follow department’s monitoring matrix. Utilize Child Plus to enter monitoring findings and get reports to monitor the status of services provided to children and families. Will work in conjunction with field staff to provide Training and/or technical assistance on monitoring reports/findings and make necessary corrections. Will assist in the input of data when required in order to compile reports. Will attend meetings assigned by the Compliance Officer/Special Services Coordinator. Will maintain strict confidentiality in regard to any labor relations information, communications or documentation one might have access to in the course of performing regular departmental duties. Will perform other duties as assigned by the Compliance Officer/Special Services Coordinator. Reporting Child Abuse – Responsible to report child abuse and neglect or suspected child abuse and neglect in accordance with the policy set forth in the PCI Employee Handbook, Head Start Performance Standards and applicable state laws regarding child abuse. Confidentiality of Information – Responsible to maintain the confidentiality of information pertaining to children, families, and staff as outlined in the Head Start Performance Standards and PCI Employee Handbook. Code of Conduct – Responsible to abide by all standards of conduct as outlined in the Head Start Performance Standards and PCI Employee Handbook. Ability to work with individuals with special needs, different ethnic or cultural backgrounds or language. Knowledge, Skills and Abilities Possess advanced knowledge of computer applications, including the ability to use specialized software packages such as word processing, and spreadsheet programs. Ability to maintain confidentiality. Possess good oral and written communication skills. Possess effective organizational skills, attention to detail, problem solving skills, and the ability to work on multiple tasks. Time management skills are needed to meet deadlines.

Qualifications

Education and Experience

High school diploma or equivalent. Five (5) years clerical experience.