Administrative Specialist- AZ APEX (part-time) (specially funded)

$15.15 - $27.07/per hour, DOE

This is a part-time, temporary position not eligible for benefits.

Up to 19.5 hours per week within the following business hours: Academic Year: Monday - Thursday, 8am - 5pm Summer Hours: Monday - Thursday, 7am - 6pm

12 Months

This is a grant funded assignment with a projected end date of 06/30/2027 with renewal based on available funds and the needs of MCCCD.

10 Colleges. Unlimited Opportunities. The Maricopa County Community College District is one of the largest community college systems in the nation. Home to 10 individually accredited community colleges and 31 satellite locations, we proudly serve students in every corner of the Valley. Each day, our dedicated faculty, staff, and administrators, live out our vision— creating excellence in education for a better world. We focus on people—not profits. With 100% acceptance, zero rejections, and affordable tuition, we provide the flexibility and support our students need to succeed in and beyond the classroom. Discover how we’re changing college. We don’t just support our community—we help build it. We are the largest provider of workforce development training in the state. The activities of our colleges and their students support one out of every 28 jobs in Maricopa County. Learn about our economic impact. We believe our employees are our most valuable asset. Our 10 colleges and District Office support nearly 10,000 jobs and careers throughout Greater Phoenix. Join us in making a real difference in the lives of over 140,000 college students each year.

Provides full administrative and secretarial support to the Arizona APEX Program. The Arizona APEX is located at Communiversity, Queen Creek and this position will be located at the Arizona APEX Communiversity Headquarters. Duties are highly diverse, typically including establishment and maintenance of the office systems, and procedures; coordination of intake of APEX clients (interviewing, scheduling of appointments, follow-up with clients) and coordinate on line web-based instructional programs and assists with Center promotions using website, blog site, email marketing and other means of communication. Familiarity of budget process and database utilization. This position requires strong administrative skills, knowledgeable small business customer service, client assessment skills, purchasing, budgeting and the ability to persuade/recommend appropriate business training and/or counseling options and the ability to utilize web-based and online marketing communication methods.

40% Coordinates day-to-day office operations to provide effective customer service which includes first point of contact for the general public within the APEX office Provides clerical assistance and support to the entire APEX program with day-to-day activities Inputs new client data into APEX database, answers customer inquiries via phone, email, and face to face contact, schedules appointments for clients and staff Prepares requisitions and reconciles budget accounts Types correspondence, letters, memorandums, reports, and receives and sorts mail 25% Assists with coordination of meetings, appointments, and/or special events including preparing materials, scheduling, marketing, registration, communicating with presenters/attendees, and arranging equipment and facilities Assists with maintaining APEX website and database, social media, online marketing/communication, including APEX calendar of events Organizes travel arrangements for managers and staff 15% Enters, and/or retrieves data into and from the APEX and/or Network databases to ensure accuracy of database records Complies and maintains complex and confidential documents and records such as client files Maintains current lists of clients by updating information related to awards, bid matches and counseling/follow-up sessions Researches and maintains current list of business firms by size, industry, locations and other factors Handles sensitive information in a confidential manner Takes accurate meeting minutes. 10% Maintains the APEX's specialized resource library of technical specifications Maintains files and follow office procedures in in accordance to grant guidelines 10% Monitors and coordinates services as maintenance, media, printing, mailing, and word processing with District departments, APEX satellite offices, the Network, and outside external organizations Other duties as assigned.

Associate’s Degree from a regionally accredited institution and one (1) year of clerical, administrative office support or related experience. OR An equivalent combination of the conferred degree and directly related full-time work experience, as described above, sufficient to successfully perform the essential duties of the job, such as those listed above, unless otherwise subject to any other requirements set forth in law or regulation, may be considered

Advanced secretarial experience involving the coordination of diverse activities, composition of correspondence, maintenance of complex records Experience with excellent customer service skills, across multiple platforms including in-person interactions, virtual communication, and phone support with a professional and welcoming manner Experience using social media (for example Twitter, Facebook, LinkedIn, Constant Contact, etc.) to market events, programs and services Experience in an educational institution Experience interpreting and running reports from databases Experience in procurement/purchasing procedures Experience in office tools, including Microsoft Office (Word, Excel, PowerPoint) and/or Google Workspace (Docs, Sheets, Drive)

May require flexible hours, including occasional evenings/weekends Offsite meetings may be required Travel outside of the state may be required

Applicants are strongly encouraged to submit a cover letter that details how the applicant meets the minimum and desired qualifications. A cover letter may further highlight an applicant's knowledge, skill and abilities. All minimum requirements must be met at the time of the application. Additional materials will not be accepted after the job posting has closed. Missing materials or incomplete employment history will not be considered. Please ensure your materials clearly provide the following information. Clearly illustrate how prior experience, knowledge and education meet the minimum and desired qualifications for this position. Indicate whether former or current employment is Full-Time or; Part-Time employment (must include number of hours worked) Provide employment history in a month/year format (e.g., 09/07 to 10/11) including job title, job duties, for each position held and name of employer for each position. Three professional references, preferably current and/or former supervisors. If references are not provided in resume upon application, they will be requested at time of interview. Maricopa County Community College District (MCCCD) complies with the Americans with Disabilities Act (ADA) of 1990. Qualified applicants or candidates with disabilities can submit a reasonable accommodation request at any point in the hiring process, and MCCCD’s policy is to provide reasonable accommodation unless such accommodation would cause an undue hardship. If a reasonable accommodation is needed, please contact the ADA Coordinator from the hiring campus location for assistance via email at adasupport@domail.maricopa.edu MCCCD is an Equal Opportunity Employer.

Open until filled First Review: Tuesday, October 27, 2026 Applications received after the review date may not be screened

Maricopa County Community College District (MCCCD) will not discriminate, nor tolerate discrimination in employment or education, against any applicant, employee, or student because of race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship status (including document abuse), age, disability, veteran status or genetic information. Title IX of the Education Amendments of 1972, states: "No person in the United States shall, on the basis of sex, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any education program or activity receiving Federal financial assistance." The policy of the MCCCD is to provide an educational, employment, and business environment free of gender discrimination. Incidents of misconduct should be reported to the college Title IX Coordinator, as outlined in policy, contact information is available at this link Title IX Coordinators. The Clery Act is a Federal law requiring United States Colleges and Universities to disclose information about crime on and around their campuses. Crime reporting data for each of the Maricopa Community Colleges, as required under the Clery Act, is available at this link Clery Act.