Office Support Specialist

Office Support Specialist Job Overview: The Office Support Specialist focuses on accounts payable processing for our Supply Division along with administrative oversight for our Custom Automation group. Focused duties, in addition to accounts payable, include time reporting and overall administrative support for the facility.

A primary attribute to this position is having a servant’s heart and supporting the team. Job Functions: Follow our workflows (QMS) as applicable and corporate level policies - maintain ISO certified documented system. Process accounts payable through Dooap AP automation software, manage function for savings and risk mitigation – accuracy of costs entered to early pay discount with vendors.

Cross train as support back-up for the manufacturing accounting team Batching and posting timesheet entries for revenue recognition through project accounting Prepare and publish departmental communication for divisional and company wide distribution Track returns to vendors to ensure proper and timely credits are issued.

Facilitate uniform service, ensuring new employees are sized, billing accuracy, and updating for staffing changes Maintain lobby area and meeting rooms, preparation for visits, ongoing readiness Assist in travel arrangements for non-travel-based employees. Support employee travel and expense report training in Concur Credit Card expense report coding / reconciliation / entry into D365 Assist in the organization of company events Coordinate customer visits and visits by professional / community / school organizations.

Act as point person for service contracts, including planned maintenance, cleaning, coffee, service, copiers, lawn care and snow removal Assist in preservation of company resources: conference rooms, printers, computers, etc. Willingness to learn and thrive in a fast-paced quickly changing environment Professional level written and verbal communication skills and interpersonal abilities Efficient and timely execution of assigned tasks and reporting to management High level of organization and ability to work independently Servant heart – ability to anticipate what needs done to help our team Clear communication and interface with coworkers on issues that arise Work well with others on the team - have fun!

Additional assignments and job duties as directed Travel Requirements: No travel is required for this position. Required Qualification s and Preferred Skills: Very efficient and accurate with data entry and computer accounting systems, attention to detail. Superior organization skills, ability to prioritize and route appropriate workflows Demonstrate positive attitude, respect and teamwork Motivated self-starter with a high level of commitment and ownership Practical experience with ERP software and general Microsoft Office products, Microsoft Dynamics 365 ERP a plus.

Strong work ethic and commitment to the business Positive, energetic attitude and teamwork among all “customers.” Ability to work well with a diverse group of peers Must be eligible to work in the USA long term without sponsorship. Employees must follow all information security policies, protect confidential data, complete required training, and report any suspected security incidents to support our information security controls.

About Toyota Automated Logistics: Toyota Automated Logistics is your global partner for integrated warehouse automation. Our team combines the talents of Bastian Solutions, Vanderlande’s warehousing business and viastore under one brand to deliver scalable systems, intelligent software and life-cycle services. In addition to exciting work at a growing company, we offer the following benefits: Health, Dental, and Vision Insurance 401(k) Retirement Plan with a company match Vacation / Holiday Pay Paid Volunteer time off Tuition Reimbursement Professional Associations, Conferences and Subscriptions Company Meetings & Events Toyota Automated Logistics does not work with outside recruiting agencies.

No solicitation phone calls please.