Payroll Specialist

Job Details: Salary Range: $25.50 - $35.00Hourly, Capital Area Health Network (CAHN) | Richmond, VA | Full-Time | On-Site Join Capital Area Health Network (CAHN), a leading Federally Qualified Health Center (FQHC) dedicated to improving community health through accessible, high-quality care. We are seeking a detail-oriented and dependable Payroll Specialist to ensure accurate and timely payroll processing while supporting compliance, financial reporting, and organizational excellence.

About CAHN At CAHN, our mission is to provide effective, accessible, and culturally responsive care, education, and advocacy that enhance health and quality of life. We are guided by our core values of Compassion, Accountability, Reverence, Excellence, and Stewardship.

Position Summary

The Payroll Specialist is responsible for processing biweekly payroll, maintaining payroll records, reconciling payroll accounts, administering deductions, and ensuring compliance with federal, state, and local payroll regulations. This role collaborates closely with Finance and Human Resources to support accurate payroll administration and grant-funded program allocations.

Key Responsibilities

Process accurate and timely biweekly payroll. Review timesheets, PTO, overtime, and payroll adjustments. Maintain employee payroll records, tax elections, and direct deposits. Reconcile payroll reports and general ledger accounts. Assist with payroll tax reporting and compliance requirements. Support grant-funded payroll allocations and documentation.

Administer benefit deductions and required wage garnishments. Prepare payroll reports and support audits and internal controls.

Benefits

at CAHN We value our team, and it shows in our comprehensive benefits package: Health Coverage Medical, Dental, and Vision Insurance Secondary Gap Insurance Prescription Drug Plan Supplemental Policies through Colonial Life Financial Security 401(k) Retirement Plan with up to 3% Company Match Employer‑Sponsored Short‑Term Disability Employer‑Paid Life and AD&D Insurance Work‑Life Balance Paid Time Off (PTO) accrued beginning Day 1 Self‑Care Floating Holidays 8.

5 Paid Holidays Additional Support Employee Assistance Program (EAP) Public Service Loan Forgiveness (PSLF) eligibility We are committed to supporting your well‑being—at work and beyond.

Qualifications

Education

& Experience Associate degree in Accounting, Finance, Business Administration, or related field preferred. Minimum of 3 years of payroll processing experience. Experience with Paycom or similar payroll systems preferred. Healthcare, nonprofit, and payroll accounting experience strongly preferred. Knowledge & Skills Strong understanding of payroll processing, payroll taxes, and wage and hour regulations.

Proficiency in Microsoft Excel. Excellent analytical, organizational, and problem-solving skills. Strong attention to detail and ability to maintain confidentiality. Ability to manage multiple priorities and meet critical deadlines.