Accounts Payable Clerk

Join the finance team behind one of the most iconic luxury resorts in the Florida Keys. Cheeca Lodge & Spa is currently seeking a detail-driven and reliable Accounts Payable Clerk to support our high-volume accounting operations. This full-time, non-exempt role is key to maintaining smooth vendor relationships and ensuring timely, accurate invoice processing and payment cycles.

Please note - we are unable to offer relocation and the position is non-remote/must be on-site. If you are not local but planning to relocate, please note that info on your resume.

Position Summary

The Accounts Payable Clerk is responsible for processing, tracking, and reconciling vendor invoices using our procure-to-pay systems, including Birch. Street and Finexio. This role works closely with resort department managers and the corporate accounting team to ensure proper coding, approvals, and vendor compliance in all aspects of accounts payable.

Key Responsibilities

Process vendor invoices through Birch. Street , verifying approvals, proper coding, and accuracy against POs and receiving logs. Monitor invoice approval workflows and follow up on outstanding items. Resolve exceptions and discrepancies in a timely and professional manner. Handle vendor inquiries, reconcile statements, and resolve past due balances.

Assist with month-end accruals and AP-related financial closings. Maintain up-to-date and well-organized digital and paper records . Coordinate with department managers regarding PO issues and payment status. Partner with corporate accounting to manage fair and balanced check runs . Maintain vendor master files and assist with W-9/1099 documentation .

Uphold compliance with internal controls and accounting policies. Perform other duties as assigned by the Assistant Director of Finance.

Qualifications

Ability to work full time onsite High school diploma or equivalent required ; college-level accounting or hospitality coursework preferred. Experience using Birch. Street or similar P2P systems strongly preferred. Proficiency in Microsoft Excel and Office applications. Familiarity with accounting principles and hotel operations a plus.

Excellent organizational skills and attention to detail. Strong communication and telephone etiquette. Must be able to work independently and as part of a team. Schedule & Work Environment: Full-time position with a flexible schedule based on business needs. May require varied hours during peak periods or month-end closings.

Benefits

Bass Pro 50% Discount card 401(k) with employer matching Medical, Dental, and Vision Insurance 18 Days Paid Time Off Employer Paid Short Term & Long Term Disability Insurance Life and AD&D Insurance Flexible Spending and Health Savings Accounts Employee discounts at Northwood Hospitality properties Apply today to become a valued part of the accounting team at Cheeca Lodge & Spa—where hospitality excellence meets tropical luxury in the heart of the Florida Keys.

Benefits

401(k) with employer matching Medical, Dental, and Vision Insurance Paid Time Off and 8 Paid Holidays Employer Paid Short Term & Long Term Disability Insurance Life and AD&D Insurance Flexible Spending and Health Savings Accounts Employee discounts at Northwood Hospitality properties Apply today to become a valued part of the accounting team at Cheeca Lodge & Spa—where hospitality excellence meets tropical luxury in the heart of the Florida Keys.