Academic Secretary

SUMMARY The Academic Secretary for Nursing and Speech, Language, and Hearing Sciences serves, equally in time and responsibilities, as the administration support for both Departments. The Academic Secretary works under the supervision of both Department Chairs and provides support to Department faculty and others conducting business in and with the Departments.

The Academic Secretary plays a major role in supporting the Departments with moderately complex clerical responsibilities and the continuous interaction with campus students, staff, and faculty daily. The position interacts with both internal and external individuals and entities and must be proactive, efficient, and maintain a high level of professionalism.

The position has no direct reports. To be successful in this position, the candidate must have strong technical capabilities, excellent customer service skills, and a high level of attention to detail. ESSENTIAL RESPONSIBILITIES

• Perform clerical functions including but not limited to answering phones, filing, emails, assisting walk-ins, callers, email accepting, and relaying information to appropriate manager and/or supervisor as needed
• Perform and process Departmental reporting, reporting requests, meeting calendars, recording meeting notes
• Help distribute assignments to working students, including scheduling shifts, and reporting hours worked
• Coordinate and maintain clinical placements and schedule of students
• Assist Clinical faculty and Clinical Audiologist with scheduling clients in the Speech and Hearing Center
• Process documents and perform support duties for the admission, retention, and graduation of ESU students
• Maintain, organize, and purchase supplies and equipment through approved vendors
• Assisting Departments Chairs in maintaining and allocating Departmental budgets
• Assist Department Chairs on Departmental events
• Maintain and organize Departmental and student files, documents, and reports
• Ongoing training for Clinic. Note and In. Place platforms
• Performs related work as required