Assistant Project Coordinator

Assistant Project Coordinator Florence, KY 41042 The Assistant Project Coordinator is a vital member of the Project Management Team at Cooper Steel. This fast-paced role supports successful project execution through project coordination, business systems management, reporting, documentation control, and cross-functional communication.

The Assistant Project Coordinator serves as a key resource in maintaining project information across multiple platforms, ensuring data accuracy, process consistency, and timely distribution of critical project information throughout all phases of a project. The role partners closely with Project Managers, Project Coordinators, Operations, and external stakeholders to improve efficiency, visibility, and overall project performance.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Promote a strong quality culture throughout the company while maintaining Cooper Steel's core priorities of Safety, Quality, and Production. Partner with Senior Project Coordinators and Project Managers to support project execution, workflow efficiency, and project reporting. Maintain accurate project information across business systems.

Monitor and validate project data to ensure accuracy, consistency, and timely updates throughout the project lifecycle. Assist in developing, maintaining, and distributing project reports, dashboards, logs, and performance metrics. Manage project drawing packages, including receipt, distribution, revision tracking, approval status monitoring, and document control activities.

Ensure project documentation and drawings are distributed to internal and external stakeholders in a timely manner to maintain project schedules and workflow. Serve as a central communication resource between project teams, subcontractors, vendors, customers, and general contractors. Support project schedule updates, status tracking, and coordination of project deliverables.

Assist with subcontract administration, purchase order management, licensing documentation, and insurance compliance requirements. Track and maintain project-related financial information, including invoice approvals, subcontract expenditures, purchase orders, and project cost documentation. Identify process improvement opportunities that increase efficiency, improve accuracy, and reduce manual work within project workflows.

Learn and become proficient in business systems, project management software, and operational processes utilized throughout Cooper Steel. Support implementation, adoption, and continuous improvement of project management technologies and business systems. Perform other duties and special projects as assigned. EDUCATION/EXPERIENCE Bachelor's Degree in Construction Management, Business Administration, Project Management, Engineering, Information Systems, Analytics, or a related field, preferred.

0-2 years of experience in project coordination, business operations, construction administration, reporting, analytics, or a related field. Experience working with ERP, project management, document management, or operational systems is preferred. Advanced Microsoft Excel skills, including data analysis, reporting, and organization of large data sets.

Strong attention to detail with the ability to maintain accurate project records and documentation. Strong analytical and problem-solving skills. Ability to organize, interpret, and communicate project-related information effectively. Excellent written and verbal communication skills. Ability to manage multiple priorities in a fast-paced environment.

Strong collaboration skills and ability to work cross-functionally with internal and external stakeholders. Self-motivated with a continuous improvement mindset. Ability to learn and adapt to new technologies, software platforms, and business processes. WHO ARE YOU? Detail-oriented, organized, and able to manage multiple priorities in a fast-paced environment.

A strong communicator who enjoys collaborating with internal teams and external partners. Analytical and proactive, with a passion for solving problems and improving processes. Comfortable working with project data, documentation, and business systems. Self-motivated, adaptable, and eager to learn new technologies and processes.

Proficient in Microsoft Excel with strong time management and organizational skills. Committed to supporting project success while upholding Cooper Steel's values of Safety, Quality, and Production. Some travel may be required.

ABOUT US

As a national leader in steel fabrication and erection, Cooper Steel has helped establish and exceed the industry standard for steel fabrication, erection, project management, detailing and estimating. The company's vision, mission, and values continue to be our guiding principles as a family business where customers are treated as family.

Our Cooper Steel team comes together to face the challenges of successfully developing large scale steel construction projects for our nationwide network of customers. Cooper Steel is an equal opportunity workplace and an affirmative action employer. All applicants will be considered for employment without regard to race, color, religion, sex, gender identity, national origin, veteran status, disability status, or any other factors.

All employment is decided on the basis of qualifications, merit, and business need.