Executive Administrator

Description XPERTECHS is seeking a highly organized, proactive, and people-oriented Executive Administrator to support our executive leadership team while overseeing the day-to-day operations of our office. This role is critical to ensuring organizational efficiency, a positive employee experience, and seamless executive support.

The ideal candidate thrives in a fast-paced environment, demonstrates exceptional attention to detail, and can confidently manage competing priorities. This individual will serve as a trusted partner to leadership, a go-to resource for employees, and a steward of our office culture and operational excellence.

Requirements

Executive & Leadership Support Provide high-level administrative support to Executive Leadership, including heavy calendar management, meeting coordination, and schedule optimization. Prepare, edit, and distribute executive-level documents, presentations, and internal communications. Coordinate travel arrangements, itineraries, and expense support for leadership.

Handle confidential and sensitive information with discretion and professionalism. Act as a liaison between executives and internal and external stakeholders. Assist with contractual documents and vendor relationships as it relates to business operations Office Management & Operations Create and maintain a welcoming, professional office environment for employees, clients, and visitors.

Oversee office operations including facilities, supplies, vendors, mail, shipping, and equipment coordination. Establish, document, and continuously improve office procedures, standards, and policies. Coordinate office moves, space planning, and real-estate-related administrative tasks as needed. Manage inventory, ordering, and general office logistics to ensure operational efficiency.

Employee Experience & Culture Support Serve as a key point of contact for office-related employee needs and questions. Assist with onboarding logistics, including workspace setup, access coordination, and first-day readiness. Support internal events, meetings, celebrations, and company initiatives by managing logistics and execution.

Help reinforce company culture, values, and a positive employee experience through daily interactions and initiatives.

Qualifications

& Skills 7+ years of experience in an office management, executive assistant, or administrative leadership role. Exceptional organizational, time-management, and multitasking skills. Exceptional written and verbal communication skills with a high level of professionalism. Proven ability to anticipate needs, problem-solve independently, and take ownership of outcomes.

Ability to take on new initiatives and learn new tasks at the executive leadership level. High degree of discretion and integrity when handling confidential information. Proficiency with Microsoft 365 (Outlook, Word, Excel, PowerPoint, Teams). Comfortable interfacing with vendors, executives, employees, and external partners.

Ability to run errands and support office needs requiring occasional local travel. Why This Role Matters at XPERTECHS This position plays a pivotal role in enabling our leadership team to focus on strategy and growth while ensuring the office runs smoothly and our employees feel supported. The Executive Administrator is a trusted partner, culture carrier, and operational anchor for the organization.

Additional Notes This job description is not intended to be all-inclusive.

Duties and responsibilities

may evolve based on business needs and organizational growth.