Dispatcher/Recptionist- Transportation

Position: Work Schedule: 8 hours daily, 261 days per year Evaluation: 90 days, thereafter every year as needed Reports to: Director of Transportation / Assistant Director of Transportation Compensation: Auxiliary, Level 3 Secretary � Transportation Center Summary: Process Transportation Department payroll, assign/process/submit purchase orders and trips, and maintains department confidential information or records.

Timely and regular attendance is required.

Essential Duties and Responsibilities

Provide accurate and timely processing of department payroll. Process and submit department purchase orders in an accurate and timely manner. Maintains daily dispatch information for accuracy. Process, assign, post and invoice all department trips. Process and record all incoming payments. Maintains confidential files.

Oversee reservations for corporation auxiliary vehicles. Maintains confidentiality when appropriate. Assist with 2-way radio calls from bus operators when necessary. Perform general clerical tasks (i.e. typing, filing, record keeping, mail sorting and distributing, duplicating). Answer telephones, and respond to questions/concerns or refer callers to proper authority.

The Director of Transportation and Assistant Director of Transportation according to specific needs will make task assignments for this position. The administrator may have additional input in identifying other preferred qualifications and/or appropriate duties that may exceed those described above. Follow other directives from the Director of Transportation, Assistant Director of Transportation, and the Superintendent that serve to improve services to the students and patrons of the Penn-Harris-Madison School Corporation and are required for the successful operation of the PHM Transportation Department.

Qualification Requirements: High school diploma or equivalent. Accounting and supervisory experience. Proficiency with computer software programs in word processing, database, and electronic spreadsheets. Working knowledge of the corporation's geographic layout and boundaries. Confidential, trustworthy, self-motivated, attentive to details and have the ability to work efficiently and patiently under pressure and stressful conditions.

Able to quickly analyze a situation and provide timely solutions. Demonstrate well-developed communication skills both verbal and written, necessary to interact in a professional manner to project a positive image that is consistent with PHM's philosophy. Willingness to improve and/or develop job-related skills. Excellent organizational, interpersonal and customer service skills.

Good time management skills and ability to multi-task, prioritize work and give exceptional attention to detail. Excellent work habits, attendance record and must successfully complete and pass all criminal history and child abuse clearances. Shall remain free of any alcohol or non-prescribed controlled substance abuse in the workplace throughout his/her employment in the corporation.

Physical Ability: Physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job: While performing the duties of this job, the employee is occasionally required to stand, walk, sit, use hands to finger, handle, or feel objects, tools, or controls, reach with hands and arms, stoop, kneel, crouch or crawl, talk, and hear.

The employee must occasionally lift and/or move up to 25 pounds. Sensory Requirements : Most tasks require visual perception and discrimination. All tasks require oral communications ability. Environmental Factors: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job: Tasks are regularly performed with potential exposure to adverse environmental conditions, such as temperature and noise extremes, odors, humidity, vibrations, traffic hazards, violence, disease, or pathogenic substances.

The noise level in the work environment is usually moderate, however the noise level can vary depending upon daily activity, but will still remain within the acceptable noise level range Mental Effort: High concentration/intensity, which includes prolonged mental effort with limited opportunity for breaks. ~ When duties and responsibilities change and develop the job description will be reviewed and subject to changes of business necessity~ The Penn-Harris-Madison School C01poration will provide reasonable accommodations to qualified individuals with disabilities to allow them to perform the essential functions of the job when such individuals request an accommodation.