Administration Coordinator

To support the day-to-day operations, managing documentation, maintaining accurate CRM records and proactively progressing outstanding actions with doctors and practices. This is a varied role requiring someone who can work confidently across multiple areas of the program and adapt quickly depending on business needs.

Key Responsibilities

Process potential candidate applications, ensuring all required information and documentation is complete. Identify and fast track quality applicants effectively. Administration - prepare, review and process contracts and documentation. Maintain accurate records in HubSpot and SharePoint – including notes, tasks and pipeline stages.

Make outbound calls to both practices and candidates. Coordinate interviews and meetings and meet with potential candidates. Manage deadlines and follow-up requirements effectively and autonomously. Be comfortable in varied tasks and prioritise each day effectively. Escalate issues appropriately. Skills & Experience Confident and professional on the phone and in email.

Strong administration and document-processing skills with exceptional attention to detail. Strong organisational and follow-up skills. Highly proactive, self-motivated and autonomous. Versatile and adaptable, with the ability to work across multiple functions and priorities. Comfortable switching between administration, candidate processing, phone-based follow-up, CRM work and general program support.

Previous experience in sales, recruitment or another fast-paced client-facing environment would be highly regarded. Experience using HubSpot is highly desirable.