Installation Admin Assistant

Job Details: Job Location: Corporate Headquarters

• Woodbury, NY, Position Type: Full Time, Education Level: High School, Salary Range: $25.00 - $30.00Hourly, Travel Percentage: None, Job Shift: Day, Job Category: Admin
• Clerical, A Administrative Assistant Location: Woodbury, NY Position Type: Full-Time, Hourly (Non-Exempt) Position Summary We are seeking a highly organized and detail-oriented Administrative Assistant to support daily office operations for a fast-paced HVAC contracting company in Woodbury, NY. This role is critical to ensuring smooth communication between customers, field technicians, vendors, and internal staff. The ideal candidate thrives in a dynamic environment, demonstrates professionalism, and has strong multitasking abilities.

Key Responsibilities

Responsibilities

Enter and maintain accurate data in company systems. Process and issue purchase orders and work orders. Obtain, review, track, and maintain insurance certificates and related documentation. Keep records and files organized and up to date. Support management with various administrative tasks and special projects.

Qualifications

High school diploma or equivalent required 2+ years of administrative experience Strong computer skills (Microsoft Office; experience with service management software a plus) Excellent written and verbal communication skills Strong attention to detail and organizational skills Ability to multitask and prioritize in a fast-paced environment Professional demeanor and customer-service mindset Physical Requirements

• Prolonged periods of sitting at a desk and working on a computer Ability to occasionally lift up to 15 pounds Ability to communicate clearly via phone and in person Work Environment This position operates in a professional office environment within an active HVAC contracting business. Regular interaction with field staff, vendors, and customers is required.

Compensation

& Benefits Hourly position (overtime eligible) Competitive pay based on experience Health, dental, and vision benefits (if applicable) Paid time off and company holidays Job Type: Full-time Benefits:

• 401(k) Dental insurance Health insurance Health savings account Life insurance Paid time off Referral program Vision insurance Work Location: In person Qualifications: