Administrative Assistant to Assistant Business Administrator/Board Secretary

Administrative Assistant to Business Administrator/Board Secretary QUALIFICATIONS Evidence of three or more years in a secretarial position with demonstrated success Excellent skills in organization, with the ability to deal with people and highly confidential information. Computer skills, including the ability to design and create quality documents in a variety of software applications Must work well under pressure and have the ability to handle all types of situations in a professional, patient, and objective manner.

DUTIES Provide a high level of confidentiality in handling matters for the Business Administrator/Board Secretary involving the Board, staff, community, and negotiations. Organizes and assembles all documents in preparation for board meeting agendas, distributes them to Board Members, and posts the agenda to the website in a timely manner, as well as attends all board meetings.

Assists in the preparation of bid specifications and maintenance of bid files and documents Performs necessary secretarial functions in the preparation of correspondence, reports, charts, evaluations, proposals, and graphs. Manage Board of Education conference/meeting requests, including billing and payment arrangements for catering services and delivery Maintain the files for out-of-district placement tuition contracts.

Maintain a schedule of appointments for the Business Administrator Responsible for the preparation of Board meeting minutes and the proper maintenance of minute books. Processes the Business Administrator correspondence, including composing and editing routine letters/memorandums. Maintains complete and accurate files of all general and confidential correspondence.

Participate in training. Provide support to the Technology Department as needed. Prepares all accounts receivable and determines proper accounting Assists in gathering and assembling documents in preparation for all OPRA requests. Perform other tasks as assigned by the Business Administrator/Board Secretary. Prepares annual renewal application for SAIF membership Reviews, in conjunction with Human Resources, all invoices for benefits to ensure accuracy and prompt payment.

Invoices employees, retirees, COBRA, etc., for payment of benefits, and follows up to ensure payments are received in a timely manner Policy as follows: Receives notification of Policy changes Extracts policies from website Prepares for review by the Policy Committee Completes all changes prescribed by the Policy Committee Prepares for adoption at the Board of Education meeting Edits and updates to the website, and notifies all affected parties of changes Reports to Business Administrator/Board Secretary SALARY AND EMPLOYMENT Salary Range: $55,000 � $65,000/annually, prorated for the employment period Employment Period: January 1, 2027- June 30, 2027 HOW TO APPLY The Secaucus Board of Education only accepts electronic applications.

Please apply online at www.sboe.org. OPENING DATE: October 16, 2026 CLOSING DATE: October 30, 2026 THE SECAUCUS BOARD OF EDUCATION IS AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER Attachment(s): Admin to BA