Finance Manager

** Financial Reporting and Analysis**

Ensure timely preparation of monthly financial statements, reconciliations, and supporting schedules within the defined reporting timelines.

Monitor and manage monthly cash flow and reserve position, ensuring adequate liquidity for operational requirements. Undertake investments to maximise bank interest where possible while maintaining liquidity.

Maintain and implement month-end closing checklists, ensuring all reconciliations, reporting, and internal controls are completed within the stipulated timelines.

Ensure accurate and timely processing of grant utilization payments, including payments to vendors, consultants, and NGO partners, in line with donor guidelines and internal approval protocols.

Oversee payroll preparation and salary disbursement, ensuring accuracy in salary calculations, statutory deductions, and approvals.

Manage employee reimbursements and travel claims, ensuring timely processing and adherence to policy.

Support coordination and financial reporting requirements with affiliated entities such where applicable.

Prepare grant financial reports and utilization statements in accordance with donor requirements and reporting schedules while aligning with programmes colleagues.

Develop ad-hoc financial reports, presentations, and management dashboards to support decision-making.

Maintain a well-organized finance document repository ensuring documents are accessible, audit-ready, and aligned with organisational standards.

Compliance and Risk Management

Ensure full compliance with applicable statutory and regulatory requirements, including filings related to income tax, ROC, GST, PF, ESIC, PT, TDS, CSR reporting,FCRA and other relevant regulations.

Maintain and circulate a compliance calendar to track statutory deadlines and ensure timely filings.

Lead internal and statutory audits, ensuring timely completion and addressing audit queries effectively.

Ensure the procurement policy and other relevant policies are being adhered to.

Conduct financial risk reviews of donor agreements, vendor contracts, and organisational documentation, highlighting financial or compliance risks.

Prepare and review board meeting financial documentation, ensuring accuracy and timely circulation of financial reports.

Maintain and update the fixed asset register, ensuring proper documentation and periodic verification.

Maintain banking relationships including compliance and stewardship of funds.

Own the data retention process as per the data retention policy for finance elements

** Budgeting, Actuals and Forecasting**

Support preparation of annual and quarterly budgets across departments in coordination with programme, fundraising and leadership teams.

Track budget versus actual expenditure and highlight variances for management review.

Develop and update financial forecasts and reforecasts to support strategic planning and resource allocation.

Ensure proper authorization and documentation of expenditures in line with organisational policies and donor guidelines.

** Team Leadership and Development**

Provide technical supervision and mentorship to junior finance team members.

Conduct periodic knowledge-sharing and capacity-building sessions for the finance team.

Facilitate collaboration with programme, operations, and HR teams to strengthen financial understanding and compliance across departments.

Promote a culture of accuracy, accountability, and continuous improvement within the finance team.

** Process Optimization and Systems Improvement**

Continuously review finance processes to improve efficiency, reduce turnaround time, and strengthen internal controls.

Identify opportunities for automation and digitization of accounting processes.

Support implementation of new financial systems, process improvements, and documentation frameworks such as risk registers and document management systems.

Drive initiatives to improve the speed and quality of month-end financial closures and reporting cycles.

Identify and evaluate opportunities for improving value for money.

** Affiliate Entity Financial Coordination and MIS Reporting**

Coordinate with the organisation’s affiliate entity, for periodic financial reporting, MIS sharing, and accounting-related information requests.

Prepare and share financial MIS, reconciliations, and supporting documentation required by the affiliate entity within agreed timelines.

Ensure accuracy, completeness, and consistency of financial data shared with the affiliate entity while maintaining appropriate documentation and audit trail.

Act as the primary finance point of contact for coordination on financial queries, reporting templates, and data validation requirements related to the affiliate entity.

Support alignment of reporting formats and financial data structures where necessary to facilitate smooth information flow between the entities.