Procurement Specialist

JOB SUMMARY

The Procurement Specialist is responsible for managing day-to-day purchasing activities to ensure the timely, accurate, and cost-effective acquisition of medical equipment, supplies, parts, and operational materials. This role supports inventory availability, vendor performance, and purchasing efficiency across multiple locations while maintaining accurate records and identifying opportunities for cost savings.

JOB DUTIES & RESPONSIBILITIES

• Manage daily procurement activities, including sourcing, purchasing, order replacement, tracking, and delivery coordination.
• Evaluate vendor pricing, product availability, and delivery timelines to ensure competitive purchasing decisions.
• Maintain relationships with suppliers and proactively resolve pricing, quality, delivery, and service issues.
• Monitor inventory levels and coordinate replenishment to prevent shortages and minimize excess inventory.
• Identify and implement ways to reduce purchasing costs, improve vendor performance, and streamline procurement processes.
• Track open purchase orders, backorders, and outstanding deliveries to ensure timely fulfillment of operational needs.
• Review purchasing documentation, invoices, and order discrepancies to ensure accuracy and compliance with company procedures.
• Coordinate with cross functional teams to forecast purchasing needs and support business priorities.
• Maintain accurate procurement records, vendor information, pricing data, and purchasing reports.
• Support vendor negotiations, purchasing agreements, and supplier evaluations.
• Monitor procurement trends and provide recommendations to improve purchasing efficiency and inventory management.
• Perform other assigned duties.

QUALIFICATIONS

& KEY COMPETENCIES

• Associate or bachelor’s degree in business administration or similar field.
• 1-2 years of purchasing, inventory, or administrative experience preferred.
• Proficiency in Microsoft Excel and Outlook.
• Strong organizational skills and attention to detail.
• Ability to manage multiple priorities and meet deadlines.
• Effective communication and problem-solving skills.
• Experience in healthcare or medical equipment purchasing preferred. This role is Hybrid/Remote