Marketing Coordinator / Executive Assistant - 1660

City: Century City, CA (Los Angeles) Onsite / Hybrid / Remote: Hybrid, 3 days per week in the Los Angeles office Duration: 7 months to start with Rate Range: Up to 43.27/hour in W2 (Depends On Experience) Work Authorization: U.S. citizens, Green Card holders, and candidates with valid EADs. No H-1B, OPT, CPT, visa sponsorship, or visa-related Must Have:

• Hands-on executive administrative support or comparable corporate coordination experience.
• Calendar management, scheduling, and meeting coordination.
• Experience coordinating executive travel and expense reports.
• Proficiency with Microsoft Outlook and Slack.
• Ability to work onsite Tuesday, Wednesday, and Thursday in Los Angeles.

Responsibilities

• Manage the CMO's calendar, meetings, travel arrangements, and expense reports.
• Coordinate meetings with senior executives, executive assistants, and external partners.
• Support marketing teams with scheduling, vendor coordination, and administrative activities.
• Assist with marketing campaigns, creative projects, and agency coordination when needed.
• Organize leadership meetings, all-hands meetings, and team events.
• Manage office supplies, catering, conference rooms, and facility requests.
• Coordinate IT requests, software licenses, and onboarding activities.
• Support executive presentations, communications, and meeting documentation.
• Assist other executives and teams with administrative requests as needed.
• Maintain confidentiality when handling sensitive executive and business information.

Qualifications

• Prior experience in executive administration, office coordination, marketing coordination, or similar corporate roles.
• Strong calendar management and organizational skills.
• Experience coordinating across multiple departments and external partners.
• Ability to manage changing priorities and handle unexpected requests.
• Comfortable working in a fast-paced environment with a lean team.
• Flexibility to occasionally support evening or weekend events.

Nice to Have

• 1–4 years of relevant experience, the hiring manager's preferred range.
• Experience supporting a CMO, CEO, or other C-level executive.
• Experience in marketing, media, streaming, technology, or creative agencies.
• Exposure to marketing campaigns, creative briefs, or agency coordination.
• Experience with Google Docs, Google Drive, and Box.
• Experience supporting large organizations or startup-style teams.
• Experience coordinating large-scale meetings and corporate events.