Supply Chain - Warehouse & Logistics - Admin Assistant

We are seeking a highly organized and detail-oriented Warehouse Administrative Assistant to support our warehouse operations. The ideal candidate will be responsible for a variety of administrative tasks, ensuring efficient workflow and accurate record-keeping. This role requires excellent communication skills, proficiency in data entry, and the ability to work effectively in a fast-paced environment.

Data Entry and Record Keeping Accurately input and maintain inventory data, shipping records, and other warehouse-related information. Generate and distribute reports on inventory levels, order status, and other relevant metrics. Maintain organized filing systems (both physical and electronic). Order Processing and Shipping Support Assist with order processing, including generating packing slips and shipping labels.

Resolve discrepancies in orders or shipments. Communication and Coordination Answer phone calls and respond to email inquiries from internal and external stakeholders. Communicate with warehouse staff, drivers, and other departments to ensure smooth operations. Relay important information regarding shipping, receiving, and inventory.

Inventory Management Support Assist with cycle counts and physical inventory checks. Investigate and resolve inventory discrepancies. Monitor and report on inventory levels. General Administrative Duties Prepare and distribute correspondence, memos, and other documents. Order and maintain office supplies. Assist with other administrative tasks as needed.

Maintain records related to safety training and compliance. Assist in maintaining a safe and clean work environment.

Requirements

Proven experience in an administrative role, preferably in a warehouse or logistics environment. Proficiency in Microsoft Office Suite (Word, Excel, Outlook). Strong data entry skills with a high degree of accuracy. Excellent organizational and time management skills. Strong communication and interpersonal skills. Ability to work independently and as part of a team.

Ability to handle multiple tasks and prioritize effectively Diploma or equivalent