Accounts Payable Specialist

Description The Accounts Payable Specialist is responsible for processing high-volume accounts payable transactions accurately and efficiently. This role manages invoices, payments, vendor records, and account inquiries while ensuring deadlines are met in a fast-paced, growing environment. The ideal candidate is highly organized, detail-oriented, adaptable, and comfortable working with large volumes of data.

Key Responsibilities

Verify invoices and credits are accurately entered and imported into the accounting system. Sort, prioritize, and process invoices received through the accounts payable inbox. Code invoices to the appropriate general ledger accounts and confirm required approvals. Enter invoices and credits and process payments accurately and on time.

Manage payment methods, including ACH, checks, and credit card payments. Research and resolve vendor and internal inquiries related to invoices, payments, and account discrepancies. Collect and maintain new vendor documentation, including W-9 forms. Review vendor statements to identify outstanding or missing invoices and follow up on payment status.

Maintain accurate accounting records, documentation, and reports. Provide responsive customer service to vendors and internal departments. Support additional accounting projects and process improvement initiatives as needed.

Requirements

2+ years of accounts payable or related accounting experience preferred. Associate's degree in Accounting, Finance, Business, or a related field preferred; equivalent experience considered. High-volume accounts payable processing experience highly preferred. Advanced Microsoft Excel skills required. Experience with NetSuite or similar ERP/accounting systems preferred.

Strong attention to detail, accuracy, and follow-through. Ability to prioritize multiple responsibilities and meet strict deadlines. Strong communication and problem-solving skills. Adaptable and comfortable working in a fast-paced, changing environment. Reliable, organized, and process-improvement minded.