Admin Assistant 2

Description: Performs a variety of administrative and staff support duties for UNM's Environmental Health and Safety (EHS) department, which require a range of skills and a knowledge of organizational policies and procedures. Assists and directs visitors, and resolves administrative problems and inquiries; composes, edits, and proofreads correspondence and reports, and prepares a range of administrative documents in support of EHS operations.

Duties and Responsibilities

Serves as the department's front desk receptionist and first point of contact, greeting and directing visitors, answering telephones, and resolving or referring a range of administrative problems and inquiries. Coordinates and performs a range of staff and/or operational support activities for EHS, working closely with the Unit Administrator and Director; serves as a liaison with other departments and operating units in the resolution of day-to-day administrative and operational problems.

Operates personal computer to compose and edit correspondence, incident reports, and memoranda from dictation, verbal direction, or from knowledge of established department policies; may prepare, transcribe, compose, type, edit, and distribute agendas and/or minutes of meetings. Schedules and coordinates meetings, events, interviews, appointments, and/or other similar activities for the Director and other supervisors, which may include coordinating travel and lodging arrangements.

Prepares or assists with the preparation of scheduled and/or ad hoc statistical and narrative reports, including incident reports, and performs basic information gathering and analysis as specifically directed. Assists the Unit Administrator, Director, and unit staff in problem solving, project planning, and development and execution of stated goals and objectives.

Posts, balances, monitors, and reconciles internal department monthly ledgers, budgets, and financial reporting system reports (Banner), including journal vouchers, index/account code management, and fiscal year rollover processes; may prepare drafts of budget planning documents; may serve as department bookholder and/or paymaster; may manage petty cash disbursements and reconciliations.

Establishes, maintains, and updates files, databases, records, and/or other documents; develops and maintains data, and performs routine analyses and calculations in the processing of data for recurring internal reports. Sorts, screens, reviews, and distributes incoming and outgoing mail; composes, prepares, or ensures timely responses to a variety of routine written inquiries.

Requisitions supplies, printing, maintenance, and other services. Leads and trains lower graded staff and/or student employees, as required. May serve as Campus Security Authority as outlined by the Clery Act. Performs miscellaneous job-related duties as assigned.